全职 Personal Assistant 工作, 薪水, Pertama Digital Berhad Federal Territory 公司招聘中 - Ricebowl

JOB RESPONSIBILITIES

• Provide comprehensive administrative and executive support to the CEO, ensuring the efficient execution of key responsibilities, strategic initiatives, and day-to-day operations.
• Research, prioritize, and follow up on issues and concerns, including those of a highly sensitive and confidential nature, ensuring timely resolution and appropriate escalation where necessary.
• Maintain strict confidentiality of all personal, corporate, and proprietary information, exercising sound judgment in determining the appropriate course of action, referrals, and responses.
• Attend executive, management, Board, and cross-functional meetings to accurately record, prepare, and distribute meeting minutes, monitor action items, and maintain organized records of meeting documentation.
• Prepare, edit, proofread, and format correspondence, reports, presentations, operational documents, and other business materials with a high level of accuracy and professionalism.
• Coordinate and execute special projects and strategic initiatives as assigned by the CEO and/or the Leadership Team, ensuring timely completion and quality deliverables.
• Manage the booking and scheduling of executive conference rooms and meeting facilities, ensuring all required technology and resources are available and functioning.
• Conduct research, compile and analyze data, and prepare standard and ad hoc reports, dashboards, charts, and presentations to support business decision-making.
• Collaborate with internal departments to gather, verify, and consolidate information, ensuring the accuracy and completeness of reports and documentation.
• Provide administrative and logistical support for Board of Directors and Board Committee meetings, including preparing agendas, presentation materials, meeting packs, travel arrangements, expense claims, and other related documentation.
• Maintain and organize Board records, corporate documents, information manuals, media contacts, vendor databases, and stakeholder contact lists, ensuring records are current and easily accessible.
• Manage incoming calls, correspondence, and visitors professionally, serving as a key point of contact and providing front office support when required.
• Perform other duties and responsibilities as assigned by the CEO or the Leadership Team in support of organizational objectives.

QUALIFICATIONS

• Bachelor's Degree in Business Administration, Management, Corporate Administration, or a related discipline. Equivalent combinations of education and relevant work experience will also be considered.
• Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role, preferably supporting C-suite executives or senior management.
• Excellent verbal and written communication, interpersonal, organizational, and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Strong business acumen with the ability to read, analyze, and interpret business documents, reports, presentations, contracts, and correspondence.
• Demonstrated ability to handle highly confidential and sensitive information with professionalism, integrity, and sound judgment.
• Highly organized, proactive, and resourceful, with excellent problem-solving skills and the ability to work independently with minimal supervision.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with presentation and design tools such as Canva, Piktochart, or similar platforms is an added advantage.
• Experience in preparing Board papers, meeting minutes, executive reports, and presentation materials is highly preferred.
• Strong attention to detail with the ability to produce high-quality work under tight deadlines.
• Willingness to travel locally or outstation and work beyond normal office hours when required to support business or Board-related activities.