全职 EXECUTIVE ASSISTANT TO CEO 工作, 薪水, PT Resources WP Kuala Lumpur 公司招聘中 - Ricebowl

Responsibilities: -

1. Executive & Personal Support

• Provide full executive and administrative support to the CEO.

• Manage and coordinate the CEO’s daily schedule, appointments, meetings, and commitments.

• Arrange business trips, transportation, accommodation, itineraries, and other travel arrangements.

• Remind and follow up with the CEO on important appointments, deadlines, meetings, and pending matters.

• Assist the CEO with business and personal arrangements as assigned.

• Manage changing priorities and urgent requests in a timely and professional manner.

2. Meeting & Administrative Support

• Schedule and coordinate meetings with internal and external parties.

• Prepare meeting agendas, presentation materials, reports, correspondence, and other documents as required.

• Attend meetings and take accurate minutes when required.

• Follow up on meeting action items and ensure relevant parties complete assigned tasks within the required timeline.

• Maintain proper filing and organization of important documents and records.

• Prepare letters, emails, reports, and other correspondence on behalf of the CEO when required.

3. Communication & Coordination

• Serve as the primary point of contact between the CEO and internal and external stakeholders.

• Coordinate with departments to ensure the CEO's instructions are communicated effectively.

• Liaise with employees, customers, suppliers, business partners, and government authorities when necessary.

• Handle phone calls, messages, emails, enquiries, and other communications professionally.

• Build and maintain positive working relationships with internal and external stakeholders.

4. Follow-Up & Task Management

• Monitor and follow up on tasks delegated by the CEO.

• Track outstanding matters and ensure timely completion.

• Provide regular updates and progress reports to the CEO.

• Coordinate with relevant departments to resolve pending issues.

5. Confidentiality & Professionalism

• Handle confidential information with strict confidentiality.

• Exercise sound judgment when dealing with sensitive matters.

• Maintain a high level of professionalism, integrity, and discretion.

• Represent the CEO professionally when dealing with internal and external parties.

6. Business & Event Coordination

• Assist in organizing company meetings, business events, corporate functions, dinners, and other activities involving the CEO.

• Coordinate with venues, vendors, suppliers, business partners, and other relevant parties.

• Provide on-site assistance and support during important meetings, events, and business functions when required.

• Accompany the CEO on domestic and overseas business trips when required.

7. Other Duties

• Perform administrative, executive, and ad-hoc duties assigned by the CEO or Management.

• Support special projects and assignments when required.

• Be flexible in handling urgent matters and changing priorities.

Requirements: -

• Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related field.

• At least 2–3 years of experience as a Personal Assistant, Executive Assistant, Secretary, Management Assistant, or in a similar role.

• Experience supporting a CEO, Director, Managing Director, or senior management will be an added advantage.

• Strong organizational and time-management skills.

• Excellent communication and interpersonal skills.

• Good command of English and Bahasa Malaysia. Mandarin will be an added advantage.

• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Able to handle confidential information professionally.

• Strong follow-up skills and attention to detail.

• Able to work independently with minimal supervision.

• Mature, responsible, proactive, and trustworthy.

• Able to work under pressure and manage multiple tasks simultaneously.

• Willing to work flexible hours when required by the CEO.

• Must be willing to travel and occasionally accompany the CEO on domestic and overseas business trips when required.