全职 Regional Human Resource - Administration Executive 工作, 薪水, Convene Federal Territory 公司招聘中 - Ricebowl

Company Description

Convene is a leading, multi-awarded board portal solution from Azeus, used by boards of directors of major corporations, financial institutions, governments, and non-profit organizations in more than 100 countries. The platform is designed for senior executives and company secretaries to manage the entire meeting lifecycle, supporting secure, accountable, and well-governed board processes. Convene is built with strong data protection, control, availability, and application security, backed by a CMMI level 5 company with over 30 years of IT industry experience. A global team provides 24/7/365 support and tailored training to ensure a seamless, paperless board meeting experience across all devices.

Role Description The Regional Human Resource & Administration Executive is a full-time, on-site role based in Petaling Jaya. This role is responsible for overseeing day-to-day HR operations, including employee lifecycle administration, maintaining HR records, and ensuring compliance with company policies and local regulations. The position involves supporting employee relations, assisting with performance management processes, and coordinating recruitment, onboarding, and training activities. The role also covers general administrative duties such as office management, coordination of facilities and supplies, and supporting regional reporting and documentation. The executive will collaborate with cross-functional teams and regional stakeholders to promote a positive work environment and efficient administrative processes.

Work Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field.
• 3–7 years of relevant HR experience.
• Experience in HR operations, payroll, employee lifecycle and HR administration.
• Good understanding of HR processes and employment practices.
• Experience supporting regional or global HR operations will be an advantage.
• Good command of English, both written and verbal.
• Strong attention to detail and organisational skills.
• Able to manage multiple tasks and work with different stakeholders.
• Proficient in Microsoft Office and comfortable working with HR systems.
• Able to work independently while knowing when to seek guidance or escalate matters.
• Immediate availability or a short notice period will be an advantage.

Responsibilities:

The Regional Human Resource & Administration Executive will manage a full spectrum of HR & Admin. functions and operations including but not limited to:

• Conduct and handle Onboarding, Offboarding and HR record maintenance.
• Handle HR functions particularly those related to the preparation and administration of employment contracts and consultancy agreements, visa application and other HR correspondence.
• Update and maintain employee records, information and documents accurately.
• Coordinate and ensure new joiners are provided with the necessary workplace facilities and equipment, including desk space, laptops/desktops, phones, ID/access cards, business cards and other required items.
• Coordinate the offboarding process, ensuring resigning staff complete the required handover, return all company assets and that relevant system access is revoked. 

Payroll:

• Monitor and coordinate with the Finance team regarding monthly payroll computation, staff claims and processing for all employees to ensure accurate and timely management of payroll and claims.
• Check overall staff claims based on company / Global compensation and benefits.

Training and Development:

• Oversee and manage the planning and execution of training programs to develop and retain high-performing talents.
• Ensure there are proper records for all training attended by the staff.
• Conduct yearly Training Needs Analysis (TNA).

Performance Appraisal and Talent Management:

• Ensure probationary and annual performance evaluations are done in a timely manner.
• Manage all aspects of employee relations including grievances/queries, performance and attendance monitoring and report, and discipline.
• Organize event planning, employee engagement events, booking of flight tickets and accommodation etc.

Other HR & Admin. Matters:

• Ensure HR & Admin. policies and Standard Operating Procedures are being followed.
• Monitor and purchase stationaries, groceries and any other purchase with attention to budgetary constraints.
• Ensure security, safety and cleanliness of office space at all time.
• Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested or entrusted to you by your superiors.

Location: Vertical Business Suite, Bangsar South

Experience: 3 – 7 years

Salary: RM3,500 – RM4,500 per month

Availability: Immediate Joining

Working Hours:

• 8:00 a.m. – 5:00 p.m.
• 9:00 a.m. – 6:00 p.m.
• 10:00 a.m. – 7:00 p.m.

Benefits

• Festival Leave entitlement
• Parking Reimbursement
• Group Insurance Coverage (Inpatient & Outpatient)