全职 Secretary-Personal Assistant 工作, 薪水 up to SGD 5,000, KIMBERLEY CONSULTING PTE. LTD. 公司招聘中 - Ricebowl

Overview:

Our client, a fast growing luxury hospitality investment firm is seeking a proactive and highly organized Secretary/PA to provide comprehensive administrative and operational support to senior management and the department. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Calendar & Schedule Management

• Proactively manage and coordinate senior management’s calendars to ensure optimal scheduling of meetings, appointments, and activities.

• Prioritize and resolve scheduling conflicts efficiently.

• Send timely reminders and ensure all relevant materials are prepared in advance of meetings.
  

2. Secretarial & Administrative Support

• Provide high-quality administrative and secretarial support to senior management.

• Prepare correspondence, reports, presentations, and meeting minutes.

• Maintain proper documentation and filing systems (electronic and physical).

3. Office & Workspace Coordination

• Act as the main point of contact for office workspace and environment matters.

• Liaise with building management, facilities teams, and vendors to resolve office-related issues promptly.

• Oversee office maintenance, seating arrangements, and workspace optimization.

4. Travel & Claims Administration

• Coordinate end-to-end business travel arrangements, including flight bookings, accommodation, transportation, and itinerary preparation.

• Handle Visa applications and ensure compliance with travel requirements.

• Process and track expense claims in accordance with company policies.

5. Meeting & Event Coordination

• Organize and coordinate internal and external meetings, including room bookings, logistics setup, and catering arrangements where necessary.

• Prepare meeting materials and ensure proper follow-ups on action items.

• Plan and execute department town halls, team-building activities, and corporate events.

6. Vendor & Office Supplies Management

• Manage relationships with office vendors and service providers.

• Oversee procurement of office supplies, stationery, and pantry items.

• Monitor inventory levels and ensure cost-effective purchasing.

7. Ad-hoc & Operational Support

• Provide administrative and operational support for department initiatives and projects.

• Assist in onboarding arrangements for new joiners (workspace setup, system access coordination, etc.).

• Perform any other ad-hoc duties as assigned by the senior management team.

Requirements

• Diploma or Degree in Business Administration or related field.

• Minimum 5 years of relevant administrative or executive assistant experience.

• Experience from hospitality industry is a plus.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications.

• Able to work independently with strong attention to detail and confidentiality.

Kimberley Consulting is a leading boutique Executive Search based in Asia, specialising in human capital within specific industries including Banking and Finance, Consumer markets, FMCG, Energy and Technology, among others.

With a strong network in 11 countries in the region including Singapore, China, Japan and Korea to name a few, our global network built up over 10 years in the business has enabled us to further locate talent from different parts of the world, ensuring that the candidates we source for our clients are the best to be found.

Additionally, Kimberley Consulting also offers company incorporation and related consulting services to foreign-based companies looking to move into Singapore. We assist in all processes involved in the setting up of offices in Singapore, including office re-locations, managing manpower staffing needs and other services as required.