全职 Office Admin 工作, 薪水, I Mishang Federal Territory 公司招聘中 - Ricebowl

Office Admin

Location: SOHO KL, HQ

Employment Type: Full-Time

Monthly Salary: RM 2,500 – RM 3,500 (Commensurate with experience)

About Us

At AISEE LIFE Group, we are building the future of beauty, wellness and artificial intelligence.

We are looking for a meticulous, organised and proactive Office Admin to support daily office operations, administrative processes and cross-department coordination across our brands.

Job Responsibilities

Office & Administrative Operations

•       Manage day-to-day office administrative operations to ensure smooth business functioning.

•       Maintain proper filing (physical and digital) of company documents, contracts and records.

•       Handle incoming calls, emails and correspondence, directing them to the relevant department.

•       Manage office supplies inventory, procurement and vendor coordination.

Documentation & Data Management

•       Prepare, format and organise letters, memos, forms and internal documents.

•       Maintain and update company databases, records and filing systems accurately.

•       Assist in data entry and compilation of reports for management.

•       Ensure documents are properly labelled, filed and kept audit-ready.

Coordination & Support

•       Provide administrative support to HR, Accounts, Operations and other departments as needed.

•       Assist in scheduling meetings, appointments and coordinating internal events.

•       Liaise with external vendors, service providers and building management.

•       Support onboarding logistics for new employees (equipment, access, welcome kits).

Facilities & Logistics

•       Ensure the office environment is well-maintained, organised and presentable.

•       Coordinate courier, mail and delivery arrangements.

•       Assist with basic facilities issues and liaise with maintenance/repair vendors.

•       Support logistics for company events, meetings and outlet needs where required.

Compliance & Confidentiality

•       Maintain confidentiality of company and employee information at all times.

•       Ensure administrative processes comply with internal SOPs and policies.

•       Flag irregularities or missing documentation to the relevant supervisor.

Requirements

We are looking for someone who is:

•       Diploma or Certificate in Business Administration, Office Management or a related field.

•       At least 1–2 years of relevant office admin or clerical experience; fresh graduates with strong aptitude are welcome to apply.

•       Well-organised, detail-oriented and able to multi-task in a fast-paced environment.

•       Good communication and interpersonal skills, with a proactive and service-oriented attitude.

•       Able to work independently, follow instructions and meet deadlines.

•       Proficient in Microsoft Office (Word, Excel, Outlook) and general office equipment.

•       Positive, adaptable and comfortable handling a variety of administrative tasks.

What You'll Gain

•       Work with one of Malaysia's fast-growing beauty technology companies.

•       Hands-on exposure to administrative operations across a multi-entity group.

•       Career development opportunities within the administration and operations function.

•       Training and on-the-job mentorship.

•       Friendly, collaborative and innovative working environment.

Why Join AISEE LIFE?

At AISEE LIFE, we believe a well-run office is the backbone of a smoothly operating business.

If you are organised, dependable and eager to build a career in office administration with an innovative beauty technology company, we'd love to meet you.