全职 CONSTRUCTION - RENOVATION BOOKKEEPER 工作, 薪水 up to SGD 3,000, DESIGN CLINIQ PTE. LTD. Central Region (Singapore) 公司招聘中 - Ricebowl

URGENT HIRING! - CONSTRUCTION / RENOVATION BOOKKEEPER

Company: Design Cliniq Pte Ltd

Location: AZ @ Paya Lebar, Singapore

Nearest MRT: McPherson MRT – Circle Yellow Line

Working Hours: Monday to Friday, 10:00 AM – 7:00 PM | Sat, 10:00 AM – 2:00 PM

Working Days: 5.5 days per week

Salary: SGD $3,000 – $4,500 per month, depending on experience and qualifications

ABOUT THE ROLE

We are looking for an experienced Bookkeeper to manage the day-to-day bookkeeping and financial records for our renovation and construction projects and 5 Singapore entities.

This is a hands-on role requiring strong attention to detail, good organisation and the ability to manage multiple projects, payments, invoices and deadlines at the same time.

The successful candidate must be able to work independently, follow up on outstanding matters and maintain accurate records without constant reminders.

MAIN RESPONSIBILITIES

Customer and Project Records

* Maintain separate financial records for each renovation/construction project.

* Record contract value, contract number, customer details, project address and payment terms.

* Record deposits, progress claims, retention, payments received and outstanding balances.

* Maintain records of approved Variation Orders (VO), including additions, omissions and revised contract values.

* Ensure all figures are supported by approved documents.

Progress Claims and Customer Invoicing

* Record progress claims and customer invoices.

* Record claim percentage, amount before GST, GST, gross amount and retention where applicable.

* Record payments received and outstanding balances.

* Maintain Accounts Receivable records and aging reports.

* Follow up with relevant team members on outstanding customer payments.

* Prepare and issue quotations and invoices through email or WhatsApp when required.

Supplier Accounts

* Record supplier invoices and supporting documents.

* Check supplier invoices against quotations, purchase orders, delivery documents or services provided.

* Allocate supplier costs to the correct project and cost category.

* Identify incorrect pricing, quantities or charges and bring discrepancies to Management's attention.

* Maintain proper records of supplier invoices and payments.

Subcontractor Accounts

* Record subcontractor quotations, scope of work, contract values and Variation Orders.

* Record subcontractor progress claims, previous payments, current claims, retention and outstanding balances.

* Ensure claims are supported by the relevant documents.

* Coordinate with Project Coordinators / Interior Designers regarding work completion and payment status.

* The Bookkeeper records and maintains the financial information; project/site personnel verify actual work completion.

Project Cost Tracking

Maintain project costs by project and category, including:

* Materials

* Labour

* Subcontractors

* Delivery

* Disposal

* Transport

* Equipment

* Site expenses

* Other project-related expenses

Ensure costs are allocated to the correct project and category.

Project Profitability

* Maintain project cost records.

* Prepare basic project cost and profitability reports.

* Compare project revenue against recorded project costs.

* Highlight unusual costs, discrepancies or potential cost overruns to Management.

* Assist Management in identifying projects with significant cost differences.

Bank Reconciliation

* Record and reconcile bank transactions.

* Match customer payments, supplier payments and subcontractor payments.

* Record bank charges and other bank transactions.

* Identify unidentified or unreconciled transactions.

* Follow up and clarify unidentified transactions.

* Do not guess or make assumptions when transactions cannot be identified.

GST and Financial Records

* Record GST based on approved invoices and supporting documents.

* Maintain GST-related transaction records.

* Reconcile GST records where required.

* Maintain proper tax invoices, credit notes, debit notes and supporting documents.

* Flag discrepancies to Management or the Company's external accountant.

* Follow Management or accountant instructions regarding GST treatment.

Payment Control

* Record and monitor supplier and subcontractor payment schedules.

* Maintain a payment calendar and remind Management of upcoming payment deadlines.

* Prepare payment lists and supporting documents.

* Ensure invoices and supporting documents are attached before payment.

* Record payments after they have been approved and made.

* Follow the Company's maker-checker payment process.

* The Bookkeeper is not authorised to approve their own payments.

Monthly Bookkeeping Reports

Prepare and maintain monthly reports, including where applicable:

* Accounts Receivable Aging

* Accounts Payable Aging

* Bank Reconciliation

* Customer Payment Report

* Supplier Payment Report

* Project Cost Report

* Project Profitability Report

* GST Transaction Listing

* Outstanding VO Report

* Unpaid Invoice Report

* Unreconciled Transaction Report

* Cash Flow Summary

Documentation and Filing

Maintain complete and organised hardcopy and softcopy records for:

Customer documents:

* Quotations

* Contracts

* Variation Orders

* Progress Claims

* Invoices

* Credit Notes

* Payment Proofs

Supplier documents:

* Quotations

* Purchase Orders

* Supplier Invoices

* Delivery Orders

* Payment Proofs

Subcontractor documents:

* Quotations

* Scope of Work

* Variation Orders

* Progress Claims

* Supporting Site Verification

* Invoices

* Payment Proofs

Ensure documents are properly filed and can be easily retrieved when required.

FAST-PACED & HIGH-MULTITASKING ENVIRONMENT

The successful candidate must be comfortable working in a fast-paced Singapore SME environment and handling multiple matters at the same time.

The role requires someone who can:

* Manage multiple WhatsApp groups and emails.

* Respond to work matters promptly and professionally.

* Understand Singapore workplace communication.

* Handle multiple projects, invoices, payments and deadlines simultaneously.

* Organise and prioritise your own workload.

* Re-prioritise work when urgent matters arise.

* Coordinate with Management, HR/Admin, Interior Designers, Project Coordinators, suppliers, subcontractors, customers and banks.

* Work independently without constant reminders.

* Follow up until outstanding matters are completed.

* Identify discrepancies and raise them to Management.

* Handle pressure and busy periods while maintaining accuracy.

* Maintain proper documentation even when managing multiple tasks.

* Communicate clearly when there are payment, invoice or documentation issues.

REQUIREMENTS

* Diploma/Degree in Accounting, Finance or equivalent is preferred.

* Relevant bookkeeping or accounts experience.

* Experience working with Singapore companies is preferred.

* Experience in renovation, construction or project-based businesses is an advantage.

* Experience handling multiple entities is highly preferred.

* Good knowledge of bookkeeping and basic accounting principles.

* Experience with invoices, payments, receipts and bank reconciliation.

* Good Microsoft Excel skills.

* Experience with accounting software.

* Strong attention to detail.

* Good documentation and filing skills.

* Good communication and follow-up skills.

* Able to work independently with minimal supervision.

* Able to manage multiple deadlines and priorities.

* Experience dealing with suppliers, subcontractors, customers and banks is an advantage.

PREFERRED CANDIDATES

* Experience working in a Singapore SME.

* Experience handling multiple companies/entities.

* Experience in renovation, construction or project-based accounting.

* Able to understand project costs and allocate expenses to the correct project.

* Able to check invoices and supporting documents instead of simply entering information.

* Proactive in following up outstanding payments and documents.

* Able to identify discrepancies and raise them early.

* Able to maintain accurate records under pressure.

* Willing to learn and follow the Company's bookkeeping procedures and SOPs.

IMPORTANT

This is not a basic data-entry position.

We are looking for someone who can take ownership of the Company's day-to-day bookkeeping and project financial records for 5 Singapore entities.

The successful candidate should be able to collect, check, enter, match, reconcile, report and flag discrepancies independently.

The Bookkeeper will record and maintain financial information based on approved documents and instructions. The Bookkeeper is not authorised to independently approve expenditure, change contract values, approve Variation Orders, determine GST/tax treatment or make accounting/tax decisions without Management or the Company's appointed accountant's approval.

The successful candidate must be able to work in a fast-paced environment, manage multiple tasks independently and maintain accurate and organised records at all times.