全职 Admin - Procurement Executive 工作, 薪水 up to MYR 2,500, Xetron Solutions Selangor 公司招聘中 - Ricebowl

COMPETENCY REQUIREMENTS

Qualification / Experience:

• Minimum of [1] years of experience in procurement or purchasing roles, relevant internship experience will also be considered
• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field
• Familiarity with the specific industry relevant to the organization (e.g., manufacturing, retail, healthcare)

Skills, Knowledge, Training & Requirements:

• Proficiency in Microsoft PowerPoint, Excel, and Word
• Familiarity with procurement software and tools
• Strong analytical thinking and problem-solving abilities
• Ability to assess and interpret market trends and supplier performance
• Excellent verbal and written communication skills
• Strong negotiation skills for effective vendor management
• Attention to detail and ability to manage multiple projects simultaneously
• Strong time management skills to meet deadlines
• Ability to collaborate effectively with internal teams and external suppliers

JOB RESPONSIBILITY

• Administration & Documentation : Maintain proper filing and documentation of procurement records, supplier documents, invoices, purchase orders, and related administrative documents.
• SOURCING: Negotiate terms and conditions, including pricing, delivery schedules, and payment terms with suppliers.
• Maintain an updated database of suppliers and products to streamline the sourcing process.
• PURCHASING: Create and issue purchase orders based on approved requisitions.
• Ensure accuracy of POs in terms of item description, quantities, pricing, and delivery dates.
• Track the status of purchase orders and communicate with suppliers regarding any changes or delays.
• Oversee the receipt of SERVICES into SAP system, ensuring they match the specifications outlined in the PO.
• GRN (SERVICE): Generate and process Goods Receipt Notes (GRN) upon receipt of goods.
• Verify and document discrepancies between delivered items and POs, working with suppliers to resolve issues.
• API (HARDWARE & SERVICES): Match Supplier’s invoices with corresponding POs and GRNs to verify the receipt of goods and services.
• Coordinate with the finance department to ensure timely payments to suppliers
• Resolve any discrepancies or issues related to invoices in collaboration with suppliers and internal teams.
• Maintain organized records of invoices and payment transactions for auditing purposes.
• BILLING: Generate and distribute billing statements for goods and services rendered to clients or internal departments for all open Sales Order.
• Ensure accuracy of billing information, including quantities, pricing, and payment terms.
• Maintain records of billing transactions and ensure compliance with LHDN e-invoicing
• LOAN & CONSIGN: Generate documents for Loaner/Consignment stock to hospital & clinics
• CREATION OF PRODUCT CODE: Part number creation in to System
• Maintain a standardized system for part numbering that aligns with organizational protocols and industry
• standards
• Update and manage the part number database, ensuring it reflects current inventory and product changes

JOB AUTHORITY

Open Sales Order Report

• Sales Report by Sales Person
• Inventory Report
• SOP flow Chart
• Internal Audit
• Maintain existing supplier listing
• Evaluate new supplier listing

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Education:

• Bachelor's (Preferred)

Experience:

• procurement or purchasing roles: 1 year (Required)
• medical devices: 1 year (Preferred)

Work Location: In person