全职 Facilities Coordinator 工作, 薪水, JLL 公司招聘中 - Ricebowl

Work Order & Request Management:

• Process maintenance requests and create work orders with accurate specifications and priority levels.
• Track work orders from initiation to completion and follow up to ensure timely resolution.
• Coordinate scheduling between technicians, contractors, and building occupants.
  
  

Vendor & Contractor Management:

• Schedule preventive and corrective maintenance with approved vendors.
• Obtain competitive quotes for repair and maintenance projects.
• Process contractor access requests, including security clearances and permits.
• Maintain contractor databases and ensure current documentation including insurance certificates, licenses, and safety certifications.
  
  

Documentation & Records Management:

• Maintain asset and equipment tracking systems with maintenance histories.
• Organize building files including floor plans, equipment manuals, and maintenance logs.
• Manage inspection reports, compliance records, and service contracts to meet audit and regulatory standards.
  
  

Communications & Stakeholder Relations:

• Serve as primary contact for facility-related inquiries from vendors, and client.
• Respond to emails, phone calls, and in-person requests.
• Notify clients of scheduled maintenance and coordinate communication between clients.
  
  

Meeting Support:

• Schedule meetings, site inspections, and walkthroughs.
• Prepare agendas, take minutes, and track action items.
  
  

Financial Administration:

• Process invoices and match to work orders and purchase orders.
• Track budgets, monitor expenditures, and consolidate monthly expenses.
• Maintain expenditure records and prepare documentation for budget reviews.