Full Time Personal Assistant Jobs, in HABIB Group - Ricebowl

Job Summary

The Personal Assistant (PA) will provide high-level administrative and personal support to the Group Executive Chairman, ensuring the smooth management of daily operations, schedules, and priorities. The role requires strong organizational skills, discretion, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

Executive Support

• Act as the primary point of contact between the Group Executive Chairman and internal/external stakeholders.
• Manage and prioritize all tasks, requests, and follow-ups on behalf of the Chairman.
• Handle confidential and sensitive information with the highest level of discretion.

Calendar & Schedule Management

• Manage the Chairman’s daily, weekly, and long-term calendars.
• Schedule meetings, appointments, and engagements, ensuring optimal time management.
• Coordinate changes, cancellations, and rescheduling efficiently.
• Prepare daily schedules and reminders.

Travel & Logistics

• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Manage driver assignments, transportation schedules, and vehicle coordination.
• Ensure timely pickups and smooth transportation logistics.

Administrative & Office Management

• Handle correspondence, emails, phone calls, and documentation.
• Prepare reports, presentations, meeting agendas, and minutes when required.
• Organize files, records, and documents (physical and digital).
• Support ad-hoc administrative tasks as assigned.

Coordination & Follow-Up

• Liaise with senior management, departments, and external parties to ensure timely execution of tasks.
• Track action items from meetings and ensure follow-ups are completed.
• Assist in coordinating events, meetings, and special projects.

Requirements & Qualifications:

• Diploma or Bachelor’s Degree in Business Administration or related field.
• Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant, preferably supporting senior leadership.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and under pressure.

Personal Attributes:

• Proactive, detail-oriented, and highly organized.
• Calm, flexible, and adaptable to changing priorities.
• Strong interpersonal skills and professional demeanor.
• Trustworthy and dependable.