全职 Admin Cum Receptionist 工作, 薪水, Steelworks Engineering WP Kuala Lumpur 公司招聘中 - Ricebowl

Key Responsibilities

1. ADMIN

• Welcome and greet visitors, guests, staff, and management professionally.

• Handle incoming, outgoing, and transferred telephone calls courteously.

• Take and relay messages to relevant personnel.

• Screen calls for management when required.

• Manage incoming and outgoing mail/courier services, including maintaining courier records and logbooks.

• Attend to visitors and clients at the reception area.

• Maintain cleanliness and tidiness of the reception area.

• Ensure certificates, notice boards, clocks, and displays are updated.

• Monitor visitor toilet supplies and maintain cleanliness.

• Coordinate meeting room bookings.

• Set up meeting equipment and laptops before meetings.

• Prepare beverages for visitors, guests, and clients.

• Ensure meeting rooms are clean and organised.

• Assist with office decorations during festive seasons.

• Replenish drinking water supplies when required.

• Purchase and replenish pantry refreshments (coffee, tea, biscuits, etc.).

• Ensure company flags are properly maintained.

• Update and distribute staff extension lists when necessary.

• Liaise with telephone service providers for additional lines or system requirements.

• Monitor and maintain overall office cleanliness and coordinate maintenance works when required.

• Liaise with government authorities and statutory bodies (e.g., CIDB, MPKJ) regarding compliance matters.

• Process applications and renewals for company licenses, permits, and certificates.

• Prepare correspondence and documentation for government and statutory authorities.

• Maintain accurate records of company assets and ensure proper labelling, servicing, and security.

• Coordinate office maintenance services, including pest control, air-conditioning, water dispensers, and furniture servicing.

• Coordinate waste collection and prepare monthly service summaries/invoices for Accounts.

• Prepare attendance summaries for contract workers, security personnel, and cleaners for payment processing.

• Arrange travel bookings, visa applications, and accommodation for management and staff.

• Assist HR in organising company events, annual dinners, luncheons, and staff activities.

• Purchase and arrange festive hampers and maintain supporting records for accounting purposes.

• Manage and maintain the company's filing and document management system (DOTA File System).

• Process directors' expense claims and verify credit card statements before submission to Accounts.

• Monitor and ensure cleaning services are performed satisfactorily.

• Coordinate office cleanliness in the absence of cleaning personnel.

• Procure and replenish office supplies, stationery, consumables, and refreshments.

• Monitor product brochure inventory and arrange reordering when necessary.

• Process lorry claims and Touch 'n Go receipts with relevant verification.

• Manage renewal of company vehicle insurance, road tax, PUSPAKOM inspections, and permits.

2. HUMAN RESOURCE

• Coordinate foreign worker visa renewals, including updates on FOMEMA medical check-ups, insurance renewals, and related permits.

• Conduct orientation for the new joiners on the 1st day

• Update daily attendance for all staff in the group

• Must conduct hostel inspections weekly and update the report promptly in the group

• Conduct routine patrols daily; log issues and coordinate resolution within 2 working days.

• Check & verify all staff claims monthly

Requirements

• Proficient in Microsoft Office applications (Word, Excel, Outlook).

• Strong communication, interpersonal, and organisational skills.

• Able to work independently and manage multiple tasks effectively.

• Responsible, detail-oriented, and able to maintain confidentiality.

• Preferred: energetic & taking initiative person

Benefits

• Additional leave

• Free parking

• Health insurance

• Maternity leave

• Opportunities for promotion

• Yearly increment & bonus