全职 HR - Admin Executive 工作, 薪水 up to MYR 2,900, Stealth Solutions Selangor 公司招聘中 - Ricebowl

JOB DESCRIPTION

Human Resource Responsibilities:

• Process monthly payroll for assigned companies, ensuring accurate attendance, leave data, overtime, and statutory contributions.
• Manage the end-to-end recruitment process, including preparing and posting job advertisements, reviewing applications, shortlisting suitable candidates, arranging interviews, and assessing candidate qualifications.
• Maintain comprehensive, accurate, and well-organized employee personal files and HR documentation to ensure seamless record management and compliance.
• Prepare and issue employment-related documents, including offer letters, employment contracts, warning notices, and asset issuance forms.
• Oversee the full onboarding and offboarding processes, including conducting orientations, managing documentation, and coordinating asset return and clearance procedures.
• Monitor employee attendance, leave applications, and generate periodic HR reports for management review.
• Ensure timely submission of statutory contributions and documents in compliance with EPF, SOCSO, EIS, LHDN, and other regulatory requirements.
• Track and manage key employment timelines such as probation periods, contract expirations, confirmation status, and contract renewals.
• Respond promptly to employee inquiries and provide accurate, professional HR guidance.
• Support HR initiatives, employee engagement activities, and participate in HR-related projects and other ad-hoc tasks assigned by management.

Admin Responsibilities:

• Oversee daily administrative operations to ensure an organized, efficient, and smoothly functioning workplace.
• Arrange staff travel, including flight bookings, hotel accommodations to ensure cost-effectiveness and convenience.
• Coordinate meeting room reservations, including preparation of required materials, equipment, and documentation for internal and external meetings.
• Liaise with facilities and administrative teams to ensure office spaces are well-maintained, clean, and fully functional.
• Assist in the registration, renewal, and compliance of company licenses and certifications (e.g., CIDB, MOF) in a timely manner.
• Support the processing of staff training requests, including renewal and issuance of GDL licenses and Working at Height (WAH) certifications.
• Collect, verify, and reconcile monthly bills and invoices (e.g., Maxis, IWK, TM, Unifi, Coway, GDex) and submit them to the Finance team for payment processing.
• Maintain accurate records and proper filing of invoices, correspondences, and other administrative documentation to ensure easy retrieval and audit readiness.
• Perform ad-hoc administrative duties and special assignments as assigned by supervisor.
• Manage, maintain, and update all ISO-related documentation in accordance with company standards and ISO requirements.
• Prepare regular reports on document status, corrective actions, and Non-Conformance Reports (NCR) to support ISO compliance and continuous improvement initiatives.
• Ensure non-conformance reports (NCRs) are followed up and closed within the required timeline.

JOB REQUIREMENTS

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Quality Management, or related fields.
• At least 1–2 years of experience in HR, administration, or ISO documentation.
• Familiarity with Malaysian labour laws and statutory contributions (EPF, SOCSO, EIS, LHDN).
• Basic understanding of ISO standards and document control processes.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and digital filing systems.
• Strong organizational, multitasking, and administrative skills with high attention to detail, accuracy, and confidentiality.
• Excellent communication and interpersonal skills in English and Bahasa Malaysia; proactive, adaptable, and able to work independently in a fast-paced environment.
• Must possess a valid Class D driving license.

Job Types: Full-time, Contract

Pay: RM2,200.00 - RM2,900.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Company car
• Dental insurance
• Health insurance
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Parental leave
• Professional development

License/Certification:

• D license (Preferred)

Work Location: In person