全职 Personal Assistant 工作, 薪水, Lagenda Properties Berhad Selangor 公司招聘中 - Ricebowl

The Personal Assistant is responsible for delivering comprehensive administrative, coordination, and operational support to the Director. This role requires a highly organized and detail-oriented individual who can manage multiple tasks efficiently while maintaining professionalism and confidentiality. The ideal candidate is proactive, adaptable, and confident in handling data, financial information, and communication across various levels of the organization.

Key Responsibilities

1. Executive Support & Coordination

• Manage the Director’s daily schedule, including planning, coordinating, and confirming meetings, appointments, and internal/external engagements.
• Serve as the primary point of contact between the Director and internal teams, external partners, and stakeholders.
• Coordinate meeting logistics such as venue setup, materials preparation, and attendee communication.

2. Document & Communication Management

• Prepare, draft, format, and edit documents including memos, presentations, reports, email correspondence, proposals, and official letters with accuracy and attention to detail.
• Ensure all documents meet organizational standards in terms of format, consistency, and professionalism.
• Maintain communication records and correspondence in an organized and accessible manner.

3. Reporting & Data Management

• Compile, analyze, and manage various reports, spreadsheets, and trackers using Microsoft Excel.
• Support the Director in reviewing financial or operational data; handle all data with strict confidentiality.
• Generate periodic summaries, briefing notes, and updates as required.

4. Filing & Record Management

• Establish and maintain a structured filing system, both electronic and physical, to ensure efficient document retrieval.
• Ensure adherence to compliance, confidentiality, and document-retention requirements.

5. Meeting Administration

• Record and prepare accurate minutes of meetings, including capturing key discussion points, decisions, and action items.
• Monitor and follow up on action items to ensure timely completion.

6. Travel & Logistics

• Arrange travel itineraries, transportation, accommodation, and related logistics for the Director.
• Prepare travel documentation, briefings, and schedules.

7. Confidentiality & Professional Conduct

• Handle sensitive or confidential information with discretion, integrity, and professionalism at all times.
• Maintain a high level of discretion in communication and decision-making.

8. General Administrative Duties

• Support office-wide administrative tasks and coordination activities.
• Assist with ad hoc initiatives, projects, and assignments as directed by management.
• Provide backup support to other administrative team members when required.

Job Requirements

• Bachelor’s Degree in Business Administration, Secretarial Studies, Management, or a related field.
• Minimum 4 years of working experience in an administrative or executive-support role.
• Excellent communication skills, both written and verbal.
• High level of organization, attention to detail, and accuracy in task execution.
• Strong interpersonal skills with the ability to interact professionally with all levels of staff and external parties.
• Trustworthy, professional, and capable of handling confidential information responsibly.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Comfortable working in a fast-paced, dynamic environment with changing priorities.
• Ability to multitask, prioritize assignments, and meet deadlines consistently.