全职 Executive Assistance - Personal Assistance 工作, 薪水 up to MYR 5,500, Techno Fresh Agro-Produce Selangor 公司招聘中 - Ricebowl

Daily Tasks

• Follow up with HODs on assigned duties and SOP compliance.
• Track departmental progress and provide updates to management.
• Update daily work progress in the company group chat or communication channel.
• Communicate actively with HODs to monitor work progress and resolve issues.
• Draft, edit, standardize, and implement SOPs across all entities.
• Ensure SOPs are reviewed, approved, and properly stored in the IMS.
• Monitor and enforce SOP compliance across departments.
• Prepare daily reports highlighting progress and areas of non-compliance.
• Manage the Director’s calendar, meetings, appointments, and reminders.
• Handle official correspondence (emails, memos, letters, calls).
• Maintain confidentiality of all sensitive documents and information.
• Support urgent SOP drafting, editing, and updates.
• Act as a neutral coordinator, ensuring processes run strictly according to documented SOPs.
• Communicate with staff only on SOP-related matters (avoid unrelated discussions).
• Assign tasks to departments with clear due dates and follow up to ensure completion.
• Prepare briefing notes for the Director ahead of meetings.
• Prioritize and filter incoming requests, emails, and calls for the Director.
• Track critical deadlines and ensure timely submission of reports or documents.
• Maintain an organized electronic and physical filing system for all key documents.
• Pull and compile data requested by the Director as and when required.
• Provide support to the Group Director (Mr. Muin) as and when required, including tracking and following up on pending tasks to ensure timely completion.

Weekly Tasks

• Arrange and attend HOD & management meetings (attendance required if scheduled).
• Pull weekly sales or operational data requested by the Director.
• Arrange weekly meetings between the Director and HODs across all entities.
• Record and distribute minutes of meetings, and follow up on action items.
• Prepare and submit weekly SOP compliance/progress reports.
• Ensure all HODs update pending tasks for their departments.
• Ensure all memos, circulars, and announcements comply with company SOP standards.
• Check and review minutes of previous meetings.
• Assist in preparing SOP-related presentations and reports for management.
• Manage the Director’s schedule, meetings, and related administrative tasks.
• Arrange travel, accommodation, and logistics when needed.
• Act as the liaison between management and staff in all entities.
• Ensure deadlines for assigned tasks are met.
• Coordinate cross-department projects or initiatives as requested by the Director.
• Monitor and report on KPIs relevant to management.
• Draft communications or speeches for the Director when required.
• Maintain updated dashboards for operational, sales, or SOP compliance metrics.
• Perform data extraction, consolidation, and reporting analysis as requested by the Director.
• Arrange and coordinate weekly meetings between the Director and all entities, ensuring full attendance, proper scheduling, and timely communication.

Monthly Tasks

• Pull and compile all entities’ sales reports for the Director.
• Arrange meetings with shareholders and branch GMs.
• Take meeting notes, share them, and follow up on pending tasks.
• Prepare and present monthly sales reports.
• Prepare meeting minutes when required and escalate unresolved matters to the Director.
• Review and update each department’s SOPs.
• Combine SOP compliance reports for management.
• Summarize performance of all entities and highlight areas of non-compliance.
• Assist in special meetings, reviews, or company events as needed.
• Review and reconcile Credit Note (CN) payments on a monthly basis.
• Conduct preliminary analysis of reports before submission to Director (trend analysis, anomalies).
• Coordinate board reports, management summaries, and monthly operational dashboards.
• Track and report progress on strategic initiatives across entities.
• Prepare full Profit & Loss (P&L) reports for the Director, including analysis and key insights.
• Arrange and coordinate monthly management meetings between the Director and all entities, including preparation of agenda, meeting materials, and follow-up on action items.

Ad-Hoc

• Attend the Director’s external meetings and take notes for follow-up.
• Arrange travel, flights, accommodation, and logistics for the Director and guests.
• Assist the Director in preparing management reports, ensuring information is compiled on time.
• Design and send festival posters or corporate communications to customers.
• Arrange hotel and transport (e.g., Grab) for customer/supplier visits.
• Attend site visits by government officers, suppliers, and customers.
• Entertain customers/suppliers when the Director is unavailable.
• Assist with SOS tasks from various departments.
• Handle Director’s personal claims and reimbursements.
• Coordinate visits/arrangements for overseas suppliers and visitors.
• Assist in preparing management presentations, proposals, and strategic documents.
• Manage confidential projects or initiatives with full discretion.
• Provide personal and professional support to management as required.
• Track and follow up on critical deadlines for the Director and management team.
• Liaise with external stakeholders, vendors, and partners on behalf of the Director.
• Maintain confidentiality and professional handling of sensitive business and personal information.
• Assist and support the Group Director on assignments, meetings, and operational matters when required.
• Monitor, track, and follow up on the Group Director’s pending tasks, ensuring proper coordination and closure.
• Perform any additional data pulling, reporting, or financial analysis (including P&L) as required by the Director.

Requirements

• Diploma/Degree in Business Administration, Management, Account or related field
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and strong discipline in following SOPs
• Ability to work under pressure and handle confidential matters
• Proficient in Microsoft Office / Google Workspace
• Experience in executive support, operations, or coordination role is an advantage
• Prefer age within 35-45
• Candidates with experience in FMCG, Retail, or Manufacturing environments are encouraged to apply.

Job Types: Full-time, Permanent

Pay: RM4,000.00 - RM5,500.00 per month

Work Location: In person