全职 Secretary cum Admin Assistant 工作, 薪水 up to MYR 4,000, Precision Control Selangor 公司招聘中 - Ricebowl

We are looking for a detail-oriented Secretary cum Administrative Assistant to support our Management at our HQ in Seksyen 27, Shah Alam. This role involves meeting coordination, minute-taking, and administrative support across both management and project meetings. Candidates with basic engineering or project exposure will have an added advantage.

Key Responsibilities:

• Provide full administrative and secretarial support to the Management to ensure smooth daily operations.
• Organise, coordinate, and attend meetings (including project and management meetings), ensuring proper preparation of agendas and materials.
• Take accurate, structured, and detailed minutes of meetings, particularly for project discussions, capturing key decisions, technical points, and action items.
• Track and follow up on action items from meetings to ensure timely updates and closure.
• Handle and manage incoming communications (emails, calls, letters), including screening, prioritising, and responding where appropriate.
• Draft, prepare, and proofread correspondence, reports, presentations, memoranda, and other business documents.
• Assist in the preparation and consolidation of management reports, presentations, and briefing materials, including coordination with various departments.
• Maintain and organise both physical and electronic filing systems, ensuring proper documentation, version control, and ease of retrieval.
• Maintain and update internal document management systems and company records.
• Liaise and coordinate with internal teams and external stakeholders to support communication and ensure alignment on tasks and deliverables.
• Provide administrative support for project-related matters, including documentation coordination and basic tracking of project updates where required.
• Handle sensitive and confidential information with professionalism and discretion at all times.
• Perform any other ad-hoc duties as assigned by the Management.

What we're looking for:

• Diploma/Degree in Business Administration, Engineering, or a related field.
• Basic understanding or exposure to engineering/projects (e.g., electrical, instrumentation, or process automation) is an added advantage.
• Minimum 3 years of experience in a similar secretarial or administrative role
• Prior experience in minute-taking for meetings, preferably involving technical or project discussions.
• Strong organizational skills with high attention to detail and accuracy.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work independently, manage multiple tasks, and handle deadlines effectively.

Why Work With Us?

• Yearly Increment.
• Performance Bonus.
• Competitive Benefits.
• Office Parking Subsidy.
• Dental & Specs Purchase Subsidy.
• Accident Insurance Coverage.
• Subsistence Allowance.
• Training & Development.
• Recreations in Office (Ping Pong, Pool, Air Hockey, PS4).
• Weekly Sports Activities.
• Free flow of refreshments & light snacks.

Job Type: Permanent

Pay: RM2,500.00 - RM4,000.00 per month

Application Question(s):

• Are you able to commute daily to the HQ at Seksyen 27, Shah Alam?
• How much notice are you required to give your current employer?
• Do you have exposure to technical/project meetings and minute-taking?
• Expected salary

Work Location: In person