全职 Compliance, Admin - Accounts Executive 工作, 薪水 up to MYR 2,200, Kejuruteraan Desir Emas Selangor 公司招聘中 - Ricebowl

Compliance, Admin & Accounts Executive

We are seeking a detail-oriented Compliance, Admin & Accounts Executive to manage our company's statutory contractor registrations, official correspondence, foundational HR, and basic accounting functions. This role is the operational backbone of our business, ensuring that our licensing is always active, our digital/physical files are audit-ready, and our daily financial transactions are accurately recorded.

• Employment Type: Full-Time / Permanent
• Department: Finance & Administration
• Reports To: Business Owner / Managing Director

Key Responsibilities1. Statutory Licensing & Corporate Compliance

• Contractor Registrations: Manage the complete renewal lifecycle for all corporate contractor licenses, specifically CIDB, MOF (Ministry of Finance), Suruhanjaya Tenaga (ST), and local council business licenses.
• Vendor Portals: Maintain active, compliant profiles on corporate vendor systems (e.g., e-Perolehan, utility portals, or private developer databases).
• SSM Coordination: Work alongside the Company Secretary to ensure timely filing of annual returns and board resolutions.

2. Daily Bookkeeping & Financial Records

• Transaction Recording: Perform data entry of daily financial transactions, including accounts payable (supplier invoices) and accounts receivable (client billings) into accounting software (e.g., SQL Account, AutoCount, Xero, or QuickBooks).
• Claims & Payments: Verify staff claims, site expenses, and prepare payment vouchers or bank transfer drafts for management approval.
• Reconciliation: Perform monthly bank reconciliations and ensure statutory payment receipts (KWSP/PERKESO/LHDN) match the payroll ledger.
• Project Cost Tracking: Help track material expenses and subcontractor payouts against specific project budgets or Bills of Quantities (BQ).

3. Document Control & Filing Systems

• Hardcopy & Digital Archiving: Establish and maintain a highly organized, scannable filing system for all project contracts, Letters of Award (LOA), delivery orders (DO), and official incoming/outgoing letters.
• Audit Readiness: Organize financial source documents (invoices, receipts, vouchers) chronologically so they are readily accessible for the external auditor and tax agent at year-end.

4. Foundational HR & Admin Support

• HR Documentation: Issue standardized employment letters (Offer Letters, Confirmations, Appraisals, and Termination notices).
• Payroll Administration: Process monthly payroll and submit statutory deductions via online portals (EPF i-Akaun, PERKESO ASSIST, and LHDN e-Data PCB).

Job Requirements & Qualifications

Requirement

Preferred Profile

Experience

2–5 years of combined experience in administration and basic bookkeeping, preferably within the engineering, construction, or facility management industries.

Education/Skill

LCCI, Diploma in Accounting, Business Administration, or equivalent practical bookkeeping experience.

Technical Know-How

Hands-on experience with CIDB CIMS, e-Perolehan, statutory HR portals, and SME accounting software (e.g., SQL Account, AutoCount, Xero).

Language

Strong business communication skills in Bahasa Malaysia and English for formal drafting and communication with government bodies.

Key Performance Indicators (KPIs)

Financial & Licensing Integrity: Zero lapses in statutory licensing validity, and 100% of monthly bookkeeping data entry completed by the 7th of the following month for management review.

• Audit Efficiency: Zero missing source documents during year-end financial auditing.
• Statutory Compliance: Zero late payment penalties from LHDN, KWSP, or PERKESO.

Pay: RM2,000.00 - RM2,200.00 per month

Benefits:

• Flexible schedule
• Free parking

Work Location: Hybrid remote in Ampang (Hulu Langat)