全职 Admin Executive (Singapore) 工作, 薪水, Stavian Chemical 公司招聘中 - Ricebowl

We are seeking a proactive, detail-oriented, and dependable Admin Executive base in Singapore to join our team in Singapore. The ideal candidate possesses exceptional organizational skills, strong multi-tasking abilities, and a professional demeanor to act as a primary point of contact for internal teams, visitors, and external vendors.

Location : 16 Raffles Quay, #25-00 Hong Leong Building Singapore 048581

Key Responsibilities

• Office Operations & Facility Management:
• Manage day-to-day office administration to ensure smooth and efficient operations.
• Coordinate office facilities, routine maintenance, repairs, and housekeeping services.
• Procure, monitor, and maintain inventory levels for office supplies, stationery, and equipment.
• Communication & Coordination:
• Handle incoming calls, emails, general correspondence, and visitor inquiries in a courteous, professional manner.
• Organize meetings, appointments, company events, and manage domestic/international travel arrangements as required.
• Documentation & Records Management:
• Prepare, edit, and maintain administrative reports, presentations, official letters, and business documents.
• Establish and maintain accurate, organized, and confidential filing systems (both physical and electronic).
• Vendor & Expense Management:
• Liaise with external vendors, contractors, and service providers to ensure the timely and quality delivery of services.
• Process administrative purchases, track office expenses, and assist with budget monitoring.
• Cross-Departmental Support:
• Support the Human Resources team with employee onboarding activities, documentation, attendance tracking, and general HR admin tasks.
• Provide reliable administrative support to Finance, Operations, and other business units as needed.
• Compliance & Continuous Improvement:
• Ensure full compliance with internal company policies, office procedures, and local workplace health and safety (WHS) standards.
• Identify opportunities to streamline administrative workflows and implement office best practices.
• Perform additional administrative duties and ad-hoc projects as assigned by management.

Requirements & Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.
• Proven experience as an Admin Executive, Office Administrator, or similar administrative role (experience in Singapore is preferred).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based file management platforms.
• Excellent verbal and written communication skills in Vietnamese and English (additional language skills are a plus).
• Strong organizational, multi-tasking, and time-management skills with high attention to detail.
• Resourceful problem-solver capable of working independently and collaboratively in a fast-paced environment.

Benefits

• Competitive salary and performance bonus scheme.
• Comprehensive medical, health, and insurance coverage.
• Paid annual leave, medical leave, and public holidays.
• Professional development opportunities and a supportive workplace culture.

Would you like me to adjust any specific sections, such as adding specific software requirements, adjusting the years of experience, or adding salary range details?