全职 Personal Assistant 工作, 薪水 up to MYR 7,000, Scanwolf Corporation Berhad Federal Territory 公司招聘中 - Ricebowl

Job Review:

Highly organized and proactive Personal Assistant with a strong background in Accounts and Finance to support our Managing Director. The ideal candidate will possess excellent administrative skills, have a strong understanding of financial processes, and demonstrate a keen ability to manage tasks effectively while maintaining confidentiality and professionalism.

Key Responsibilities:

Administrative Support:

• Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and organizing travel arrangements.
• Draft and proofread correspondence, reports, and presentations for the Managing Director.
• Screen phone calls, emails, and other communications and prioritize matters for the Managing Director’s attention.
• Organize and maintain filing systems, ensuring proper documentation of important records and financial documents.

Accounts & Finance:

• Assist with budgeting, financial planning, and preparation of reports.
• Maintain and update financial records, ensuring accuracy and compliance with company policies.
• Prepare and reconcile expense reports and track financial transactions.
• Assist in the management of cash flow, invoicing, payments, and receipts.
• Monitor and track accounts payable and receivable, liaising with vendors, clients, and internal teams to ensure timely and accurate transactions.
• Assist the Managing Director with financial decision-making by preparing data and reports for review.
• Support the Managing Director in audits, financial reviews, and other finance-related projects.

Project Coordination:

• Help plan and manage special projects, ensuring deadlines are met and resources are effectively allocated.
• Coordinate with various departments to gather and present information on ongoing business and financial projects.

Confidentiality & Compliance:

• Maintain the highest level of confidentiality, particularly regarding sensitive financial data, contracts, and business dealings.
• Ensure compliance with relevant company policies and financial regulations.

Liaison and Communication:

• Act as the primary point of contact between the Managing Director and internal/external stakeholders, handling requests and inquiries efficiently.
• Coordinate and prepare meeting materials, including agendas, reports, and follow-up actions.
• Maintain strong relationships with key clients, suppliers, and partners.

Travel Planning & Coordination:

• Manage the full travel process, including booking flights, accommodations, car rentals, and transportation. Ensure all logistics are in place for business trips, conferences, and client visits.
• Research and recommend travel options. Good at apps research such as Xiao Hong Shu, Instagram, TikTok and etc.
• Optimize travel itineraries at good costs while maximizing efficiency and comfort.
• Ensure all travel arrangements are well prepared for the travel plan.
• Manage bookings for flights, hotels, meeting venues, and other accommodations, ensuring timely confirmations.
• Liaise with travel agencies and suppliers to negotiate rates and obtain the best options.
• Assist with the preparation of necessary documentation, such as visas, travel insurance, and itineraries, ensuring compliance with both domestic and international travel regulations.
• Provide detailed itineraries and travel documents to travelers. Prepare necessary materials for meetings, events, and conferences related to business travel.
• Provide continuous support during trips, assisting with any unforeseen changes or issues, including cancellations, re-bookings, and emergency situations.
• Gather feedback from travelers on their experiences and ensure any post-trip requirements are met. Track and analyze travel spending trends for future improvements.

Praying Assist

• Assist in preparing prayer food for praying on the 1st and 15th day of the lunar calendar month in the MD room.
• Assist in watering plants every 2 days if any in the MD rooms.
• Assist in preparing water and tea when the MD enters the office.
• Ensure MD’s stationery are replenished and prepared for his usage.
• Performs other required functions from time to time as may be assigned by the MD.

Job Types: Full-time, Permanent

Pay: RM5,000.00 - RM7,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person