全职 Administration Officer – Project Management Services 工作, 薪水, Healthcare Technical Services Federal Territory 公司招聘中 - Ricebowl

Job Summary

Responsible for providing comprehensive administrative and project support to ensure the smooth and efficient operation of the department. The role covers office administration, document and records management, meeting coordination, correspondence, procurement documentation, stakeholder coordination and administrative support for project-related activities.

Key Responsibilities

• Manage day-to-day administrative activities, including office supplies, filing systems, correspondence and office equipment.
• Maintain accurate electronic and physical records, project documents, databases and files for easy retrieval and reference.
• Provide clerical and administrative support, including preparing, formatting, scanning, filing and distributing documents, reports, presentations and correspondence.
• Coordinate meetings, appointments and conference calls, including room arrangements, agenda preparation and recording of meeting minutes.
• Assist in organising company meetings, conferences, workshops, team-building activities and other events.
• Prepare and distribute internal communications, memos, letters and announcements as required.
• Assist with administrative documentation relating to invoices, Purchase Orders (PO) and Payment Authorization Forms (PAF) in accordance with HTS SOPs.
• Obtain quotations and coordinate with vendors, suppliers and service providers on administrative and operational requirements.
• Prepare consultant professional fee claims based on project work progress.
• Draft project-related letters as instructed by the Project Management Officer (PMO) or Project Manager, including correspondence to clients, consultants and contractors and recommendations for payment.
• Assist in compiling and preparing Project Progress Reports and other project-related documentation.
• Provide administrative support for professional fee claims relating to the Hospital Planning Department.
• Liaise and coordinate effectively with internal departments, project teams, clients, consultants, contractors, vendors and other relevant stakeholders.
• Perform any other duties and responsibilities assigned by Management from time to time.

Requirements

• Diploma in Business Administration, Office Management, Project Management, Management or a related field.
• Minimum 2 years of relevant working experience in administration, project administration, project coordination or a related field.
• Experience in providing administrative support to project or technical teams is an added advantage.
• Knowledge of document control, filing, project records, correspondence and report preparation.
• Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.
• Good communication and interpersonal skills.
• Strong organisational, coordination and time-management skills.
• Detail-oriented, accurate and able to manage multiple priorities and deadlines.
• Proactive, resourceful and able to work independently as well as part of a team.
• High level of integrity and confidentiality.

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person