全职 Admin Executive Cum Personal Assistant (PA) 工作, 薪水 up to MYR 5,000, CKL Holdings WP Kuala Lumpur 公司招聘中 - Ricebowl

Requirements

• Diploma or Degree in Business Administration, Management, or a related field.

• Minimum2–3 years of relevant working experience as an Executive Assistant, Personal Assistant, or Administrative Executive.

• Strong organizational, planning, and time management skills.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Able to draft professional letters, emails, and business correspondence.

• Good problem-solving skills with the ability to work independently.

• Able to handle confidential information with professionalism and integrity.

• Basic accounting knowledge (data entry and invoice processing) is an advantage.

• Able to communicate in English and Bahasa Malaysia; Mandarin is preferred.

• Possess own transportation is an advantage.

Personal Attributes

• Highly responsible, trustworthy, and reliable.

• Mature, professional, and able to remain calm under pressure.

• Strong multitasking and organizational abilities.

• Flexible to attend to urgent business or personal matters when required.

• Positive attitude with excellent attention to detail.

• Oversee and coordinate the daily operations of the property department, ensuring that all administrative tasks are performed accurately and efficiently.

Space Management

• Coordinate the layout and maintenance of office and outlet spaces, ensuring that they meet company standards and are optimized for functionality.

Lease Management

• Monitor property leases and other operating & finance leases, ensuring timely renewal discussions are conducted according to the company's established schedule.

Vendor Management

• Source contractors and vendors for facilities maintenance and operations, ensuring that services are provided efficiently and cost-effectively.

Tenant & Landlord Relations

• Attend to tenant inquiries, service requests, and complaints, ensuring timely and satisfactory resolution within company timelines.

Inspections

• Conduct or coordinate joint inspections between the operations fit-out team and tenants prior to handover and takeover.

Work Orders

• Prepare work orders and attend to complaints from tenants or landlords.

Team Management

• Effectively assign tasks and responsibilities to team members to optimize productivity and maximize efficiency.

Other Duties

• Undertake any other relevant duties as requested.

• Manage and maintain the Managing Director's calendar, including scheduling meetings, appointments, and events.
• Screen calls, emails, and correspondence; respond or redirect as appropriate.
• Arrange travel, accommodation, and itineraries (business and personal).
• Maintain confidential records, documents, and files.

2. Personal & Household Management

• Coordinate and manage medical appointments, health screenings, and specialist consultations for the Managing Director and family members, including scheduling, reminders, follow-ups, and maintaining organized and confidential medical records.
• Oversee the maintenance of the MD's private residence(s). Coordinate with contractors, utilities, plumbers, and security firms for repairs and upgrades.
• Coordinate household operations (e.g., liaise with domestic staff, drivers, and maintenance vendors).
• Manage bill payments, subscriptions, and personal expenses.
• Assist in organizing family events, holidays, and personal engagements.
• Handle purchases (gifts, personal items, etc.).
• Ensure the smooth running of the Managing Director's residence(s).

3. Communication & Coordination

• Act as a key liaison between the Managing Director and internal/external stakeholders or maintenance vendors.
• Coordinate with business partners, clients, and vendors professionally.
• Manage both professional and personal communications with discretion.
• Handle sensitive and confidential information with integrity.

4. Task & Project Management

• Track deadlines, commitments, and priorities for the Managing Director.
• Follow up on pending matters (business and personal).
• Assist in managing small personal matters.
• Anticipate needs and proactively provide solutions.

5. Travel & Lifestyle Support

• Arrange detailed travel itineraries (flights, transport, hotel bookings, visas if required).
• Manage last-minute changes or urgent requests.
• Assist with lifestyle arrangements such as reservations, memberships, and events.

6. Personal Property & Real Estate Management

• Oversee maintenance and upkeep of all personal properties owned by the Managing Director (residential, investment, or commercial units).
• Coordinate with contractors, property managers, agents, and service providers for repairs, renovations, and periodic maintenance.
• Monitor property-related expenses, including utilities, maintenance fees, taxes, and insurance payments.
• Maintain proper documentation of property records, agreements, and compliance matters.

7. Rental Property Administration

• Manage rental properties, including tenant coordination and communication.
• Liaise with property agents on leasing, renewals, and tenant sourcing.
• Monitor rental agreements, payment schedules, and tenancy terms.
• Track rental income and ensure timely collection of payments.
• Handle tenant inquiries, issues, and maintenance requests.

8. Property Sales & Acquisition Support

• Assist in the purchase or sale of properties, including coordination with real estate agents, lawyers, and financial institutions.
• Prepare and organize documentation for transactions (e.g., SPA, loan documents, agreements).
• Conduct basic market research and gather property-related information when required.
• Monitor the progress of transactions and ensure timelines are met.
• Coordinate property viewing appointments and negotiations (if required).

9. Personal Financial & Income Tax Management

• Assist in the preparation and coordination of the Managing Director's personal income tax matters.
• Liaise with tax agents, accountants, and relevant authorities to ensure accurate and timely tax filings.
• Compile and organize financial documents, including income records, receipts, and supporting documents for tax submission.
• Track tax deadlines, payments, and ensure compliance with local regulations.
• Monitor personal financial obligations such as insurance, investments, and statutory contributions (if applicable).
• Maintain confidentiality of all financial and tax-related information. 

• Medical Leave & Medical Claim
• Medical Card & Personal Accident (PA) Insurance
• Marriage Leave & Cash Allowance
• Maternity Leave & Allowance
• Paternity Leave & Allowance
• Compassionate Leave & Allowance
• EPF
• SOCSO
• EIS
• Outstation Allowance
• Staff Purchase & Tyre Redemption Benefits
• Performance Incentives & Company Trip
• Staff Training & Career Development
• Opportunity to Attend International Automotive Shows