City University Malaysia Hiring! Full Time Junior HR Executive in Selangor, Earn up to MYR 3,500 - Ricebowl

Job Summary

The Junior HR Executive supports day-to-day HR operations, ensuring administrative efficiency, accurate data management, and timely service delivery to academic and non-academic staff. This role focuses on executing key HR administrative workflows, including contract tracking, performance appraisal coordination, scholarship administration, insurance claims, and data compilation.

Key Responsibilities & Duties

1. HR Operations & Service Delivery

• Assist in day-to-day HR operational and administrative activities.
• Execute processes in strict alignment with university policies.
• Update and maintain accurate employee records and HR files.
• Attend to and resolve routine HR inquiries from staff.

2. Scholarship Administration Support

• Process end-to-end scholarship documentation for eligible staff.
• Verify applicant eligibility criteria against set guidelines.
• Coordinate paperwork between internal departments and external bodies.
• Track application statuses to ensure timely renewals and disbursements.

3. Reporting & Data Compilation

• TMM Reporting: Compile, verify, and submit routine reports within deadlines.
• Payroll Support: Prepare and check monthly payroll variation data for accuracy.
• Audits & Queries: Retrieve documentation to support internal and external audits.
• Data Integrity: Maintain clean HR databases to support management insights.

4. Letters of Appointment (LOA) Administration

• Draft standard LOAs for academic, administrative, and management roles.
• Prepare specific appointment letters for Deans, HODs, and HOPs.
• Administer documentation for external examiners, advisors, and Board members.
• Coordinate and issue paperwork for student internship positions.

5. Contract Renewal Tracking

• Monitor employment contract expiry dates across academic staff.
• Issue timely renewal reminders to staff and department heads.
• Compile completed renewal documents for university approval.

6. Performance Appraisal Coordination

• Support the administration of the annual performance appraisal exercise.
• Distribute appraisal templates and timelines to HODs and Deans.
• Follow up on missing submissions and compile appraisal scores.

7. Insurance & Panel Claim Processing

• Handle staff insurance enrollment and offboarding data updates.
• Verify and process panel clinic and medical claims efficiently.
• Act as the primary point of contact for routine staff insurance queries.

Job Type: Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person