Power Root Marketing Hiring! Full Time Sales Admin Executive in Federal Territory - Ricebowl

Job Purpose

To provide operational, system and administrative support to the Key Account team in managing day-to-day account operations, order processing, budget administration, claims submission and sales tracking.The role requires a detail-oriented and systematic individual who is comfortable working with data, Excel and internal systems to ensure accuracy and timely execution of Key Account activities.

Department: Key Account

Key Responsibilities

1. Order Processing & Operational Support

• Assist in the order key-in and order processing activities for Key Account customers.
• Ensure orders and relevant information are accurately captured in the system.
• Coordinate with the Key Account team and relevant departments to follow up on order-related matters.

2. Budget Administration

• Assist in the issuance and key-in of approved promotional and trade budgets into the internal system.
• Maintain proper records and tracking of budget utilisation.
• Support the Key Account team in checking and verifying basic budget information.

3. Sales Tracking & Basic Data Analysis

• Assist in tracking Key Account sales performance and other relevant account data.
• Perform basic data matching, consolidation and analysis using Microsoft Excel.
• Prepare basic sales and performance reports for the Key Account team.
• Highlight discrepancies or irregularities identified during data checking.

4. Claims & Administrative Support

• Assist in the preparation and submission of customer claims and supporting documents.
• Ensure all required documents are complete and properly maintained for submission.
• Follow up on claim documentation and outstanding administrative matters.
• Maintain proper filing and records for Key Account activities.

Requirements

• Diploma or Degree in Business Administration, Business Management, Sales, Marketing, Finance or related field.
• 1–3 years of experience in Sales Administration, Sales Operations, Key Account Support or Commercial Operations is preferred.
• FMCG or retail industry experience will be an added advantage.
• This role is suitable for candidates who are comfortable working with numbers, Excel, systems and detailed operational processes.

Skills

• Basic to intermediate proficiency in Microsoft Excel.
• Able to use VLOOKUP/XLOOKUP and Pivot Tables for data matching, consolidation and basic analysis.
• Good computer literacy and comfortable learning internal systems and databases.
• Strong attention to detail and accuracy when handling data, budgets and documentation.
• Systematic, organised and able to follow established processes and SOPs.
• Able to manage multiple administrative and operational tasks within the required timeline.
• Willing to learn and undergo training on internal ordering and budget systems.