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IHG Hotels & Resorts Hiring! Full Time Finance Executive (AP) in - Ricebowl

Finance Executive (AP)

IHG Hotels & Resorts

Undisclosed

Full Time

Singapore

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Working Location

  • Singapore

Job Description

Responsibilities

Invoicing (Purchase Plus & PeopleSoft)

  • Receive and verify daily purchase orders (POs).
  • Interface supplier invoices from Purchase Plus into PeopleSoft
  • Download and review invoice interface reports from PeopleSoft
  • Extract outstanding PO reports from PurchasePlus; follow up on partial deliveries and overdue Pos

Supplier Management

  • Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft.
  • Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing.
  • Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft.

Catalogue & Buy list Management)

  • Create new items in Buy list in accordance with P&P policy.
  • Understand requisition processes via Buy list and informal suppliers.
  • Obtain HOD-approved quotations prior to item creation in Purchase Plus

Invoice Processing

  • Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing.
  • Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs.
  • Follow up on maintenance contract statuses.
  • Manage processing of:
  • Preapproved invoices
  • Workflow invoices
  • Manual Payment Forms
  • GIRO payments

Weekly Pay cycle Review

  • Review weekly pay cycle files for accuracy; identify and escalate discrepancies.
  • Liaise with AP Pay cycles Team and AP Specialty Team to rectify errors.
  • Recheck revised pay cycle files before bank uploads.
  • Assist in AP month-end closing activities, including preparation of month-end accrual journal entries.

General Cashier

  • Audit daily collections against General Cashier Summary and bank-in slips.
  • Witness daily and weekly DIY laundry cash counts.
  • Conduct surprise spot checks per CSA requirements (e.g., cash float, beverage par stock, operating equipment count).

Other Duties

  • Perform other duties as assigned

People:

  • Collaborate with internal departments to ensure adherence to finance policies and procedures.
  • Maintain professional and positive interactions with colleagues to promote effective communication and teamwork.
  • Provide backup support to other finance team members during absences

Responsible Business:

  • Support the hotel’s corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety. Drive action plans as required to achieve the hotel’s corporate responsibility objectives.

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