Full Time Assistant- Leasing Manager Jobs, in BookXcess Sdn Bhd Shah Alam - Ricebowl

Key Responsibilities

A. Mall & Shoplot Leasing

• Source, evaluate, and secure strategic retail locations for new store openings.
• Conduct market research, catchment analysis, competitor benchmarking, and financial feasibility studies.
• Negotiate commercial terms with landlords, including rental rates, lease tenure, rent-free periods, CAPEX contributions, fit-out periods, marketing support, service charges, and renewal options.
• Prepare leasing proposals, business cases, and financial evaluations for management approval.
• Manage lease renewals, relocations, assignments, and exit negotiations.
• Build and maintain strong relationships with landlords, developers, and property consultants.

B. Subtenant Leasing

• Develop and manage the Company's subtenant leasing portfolio.
• Source and secure complementary brands including cafés, lifestyle retailers, stationery, education, wellness, and specialty operators.
• Negotiate tenancy terms, rental structures, revenue-sharing agreements, and operational requirements.
• Manage the end-to-end leasing process from prospecting and negotiations to store opening and lease renewal.
• Monitor subtenant performance and occupancy to maximise rental income and enhance customer experience.

C. Project, Construction & Fit-Out Coordination

• Coordinate with landlords, architects, consultants, contractors, and internal project teams throughout the store development process.
• Review landlord fit-out guidelines, technical requirements, and submission timelines.
• Monitor design approvals, authority submissions, fit-out progress, and handover schedules.
• Participate in site inspections and progress meetings to ensure projects are delivered on time and within budget.
• Coordinate store handovers and ensure all tenancy obligations are fulfilled before opening.
• Support CAPEX planning and monitor project expenditure against approved budgets.
• Identify construction or fit-out risks and work with relevant stakeholders to resolve issues promptly.

D. Maintenance & Asset Management

• Develop a basic understanding of building systems, M&E services, fire safety requirements, and maintenance obligations affecting leased premises.
• Coordinate with landlords and internal maintenance teams on defects, warranty claims, reinstatement works, and repair matters.
• Monitor compliance with tenancy obligations relating to maintenance, reinstatement, and operational standards.
• Support planned refurbishment, relocation, and upgrading projects to minimise operational disruption.
• Ensure leased premises and subtenant spaces are maintained in accordance with company and landlord standards.

E. Business Development

• Identify expansion opportunities and new commercial partnerships.
• Build relationships with retailers, franchise operators, developers, and property owners.
• Conduct market intelligence on retail trends and emerging concepts.
• Identify opportunities to improve commercial returns through strategic leasing initiatives.

F. Lease Administration

• Maintain accurate lease records, tenancy databases, and critical lease dates.
• Coordinate the execution of Letters of Offer, Tenancy Agreements, and legal documentation.
• Monitor lease expiries, rent reviews, renewal options, and key contractual obligations.
• Prepare monthly leasing, occupancy, and rental reports.

G. Financial & Commercial Analysis

• Analyse occupancy costs, rental commitments, and project returns.
• Prepare rental benchmarking and financial feasibility reports.
• Evaluate CAPEX investment against projected sales and profitability.
• Monitor rental income from subtenants and recommend revenue enhancement opportunities.
• Support annual budgeting and forecasting.

Work Location: In person