- Boon Lay Way Jurong East Southwest (Singapore) Singapore
BOSS HIRE GLOBAL PTE. LTD. Hiring! Full Time Back Office Executive (Purchasing - Import-Export) in Southwest (Singapore), Earn up to SGD 3,400 - Ricebowl
Back Office Executive (Purchasing - Import-Export)
BOSS HIRE GLOBAL PTE. LTD.
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Job Description
Responsibilities
Responsibilities
Place and manage purchase orders with overseas suppliers (mainly Indonesia)
Prepare import/export documentation (invoices, packing lists, certificates, permits) for the declaring agent to clear shipments
Liaise with the declaring agent and freight forwarder on shipment coordination and delivery timelines
Track shipment status and verify goods received against purchase orders
Maintain supplier records and pricing agreements; follow up on discrepancies
Perform inventory reconciliation and periodic stock takes; handle stock data entry
Match supplier invoices to purchase orders and goods received; prepare (not release) supplier payments
Track license, cargo, and cold-storage insurance renewals
Provide backup cover for customer invoicing when Front Office is on leave
May occasionally need to respond to urgent supplier or shipping agent queries outside working hours
Requirements
Minimum GCE 'O' Level / Nitec / Diploma or equivalent
At least 1–2 years of experience in purchasing, logistics, or import-export operations
Familiarity with import/export documentation and Incoterms an advantage
Proficient in Microsoft Excel and Word
Organized, detail-oriented, and comfortable coordinating with overseas suppliers and local agents
Able to work occasional non-standard hours for urgent shipment matters
Bilingual in English and Mandarin or Bahasa Indonesia preferred, to communicate with suppliers
EA License No: 25C2767
Place and manage purchase orders with overseas suppliers (mainly Indonesia)
Prepare import/export documentation (invoices, packing lists, certificates, permits) for the declaring agent to clear shipments
Liaise with the declaring agent and freight forwarder on shipment coordination and delivery timelines
Track shipment status and verify goods received against purchase orders
Maintain supplier records and pricing agreements; follow up on discrepancies
Perform inventory reconciliation and periodic stock takes; handle stock data entry
Match supplier invoices to purchase orders and goods received; prepare (not release) supplier payments
Track license, cargo, and cold-storage insurance renewals
Provide backup cover for customer invoicing when Front Office is on leave
May occasionally need to respond to urgent supplier or shipping agent queries outside working hours
Requirements
Minimum GCE 'O' Level / Nitec / Diploma or equivalent
At least 1–2 years of experience in purchasing, logistics, or import-export operations
Familiarity with import/export documentation and Incoterms an advantage
Proficient in Microsoft Excel and Word
Organized, detail-oriented, and comfortable coordinating with overseas suppliers and local agents
Able to work occasional non-standard hours for urgent shipment matters
Bilingual in English and Mandarin or Bahasa Indonesia preferred, to communicate with suppliers
EA License No: 25C2767
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