金爺爺 JinYeYe Hiring! Full Time Executive Assistant in Selangor - Ricebowl

Overview:

We are seeking a proactive and highly adaptable Executive Assistant to support management in daily operations, coordination, and business activities. This role offers exposure to a dynamic and fast-paced environment where you can grow alongside the business, work closely with leadership, and make a real impact.

Job Responsibilities:

Executive Support

• Manage and coordinate management's calendar, including meetings, appointments, travel arrangements, and itinerary planning to ensure efficient time management.
• Handle emails, calls, and correspondence on behalf of management when required, ensuring timely and professional communication.
• Provide ad-hoc administrative and personal support to management, including managing personal appointments, errands, and special assignments when required.

Meeting & Administrative Management

• Coordinate meetings, prepare agendas, attend meetings when required, take accurate meeting minutes, record key decisions and action items, and follow up on outstanding tasks.
• Prepare presentations, reports, spreadsheets, proposals, and other business documents while maintaining organized records and filing systems.
• Support day-to-day office administration, including document management, office supply procurement, expense claims, and other administrative duties as assigned.

Coordination & Project Support

• Liaise with internal departments, external partners, vendors, and stakeholders to facilitate smooth communication and support management's daily operations.
• Track ongoing projects, monitor deadlines, coordinate follow-ups, and ensure timely completion of assigned tasks and deliverables.
• Arrange business travel, accommodation, transportation, meeting logistics, and support the planning and execution of company events and management engagements.

Technology & Process Improvement

• Leverage AI tools to assist with administrative tasks, research, document preparation, and workflow automation to improve productivity.
• Identify opportunities to improve administrative processes, streamline workflows, and recommend practical solutions to enhance operational efficiency.

Confidentiality

• Handle confidential information, business documents, and sensitive matters with the highest level of professionalism, integrity, and discretion.

Requirements:

• 3-4 years of relevant experiences.
• Familiar with AI tools (e.g., ChatGPT or similar tools) to improve productivity is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Proactive, resourceful, and detail-oriented.
• Good command of written and spoken English and Mandarin to effectively communicate with Mandarin-speaking clients.

Why Join us:

• A collaborative, creative, and forward-thinking team culture
• Opportunity to lead and shape the digital direction of the brand
• Celebrate Together at our annual company dinner.
• Unlock Your Potential with clear career growth and promotion opportunities.
• Competitive Compensation Package, including basic salary, performance bonus, and allowances.
• Rewarding Excellence with performance-based salary increments and a structured reward system.
• Hassle-Free Commuting with free employee parking.
• Year-End Bonus as a token of appreciation for your contributions.
• Continuous Learning & Development with seminar and staff training subsidies

At JYNNS, you'll be inspired to reach your full potential and working on a range of placements while experienced mentors guide you. If you have what it takes to be, apply now.