Private & Confidential Hiring! Full Time Executive Secretary in Selangor - Ricebowl

Requirements:

• Bachelor's Degree in Business Administration, Corporate Administration, Management, Corporate Planning, Public Administration, Office Management or any related discipline.
• Minimum 3 to 5 years of relevant experience in secretarial, executive support or administrative role.

Job Responsibilities:

• Provide comprehensive secretarial and administrative support to the Division Head.
• Manage calendars, appointments, travel arrangements and meeting schedules.
• Coordinate departmental meetings, prepare agendas, compile meeting materials and record minutes of meetings.
• Follow up on action items and ensure timely completion of assigned deliverables.
• Prepare, review, format, and maintain departmental correspondence, reports, presentations and official documents.
• Assist in coordinating the preparation, consolidation, and submission of corporate plans, business plans, strategic initiatives and departmental reports.
• Monitor and track progress of strategic initiatives, Key Performance Indicators (KPIs) and departmental action plans.
• Coordinate information gathering from various departments for reporting and planning purposes.
• Support the preparation of management papers, briefing notes, presentations, and reports for Management, Committees, and Board meetings.
• Liaise and coordinate with internal departments, external stakeholders, government agencies, consultants and service providers on matters related to corporate planning activities.
• Facilitate effective communication and information flow between the Division and relevant stakeholders.
• Monitor departmental budgets, procurement requests, purchase requisitions and administrative resources as required.
• Coordinate logistics for workshops, strategic retreats, meetings and Division events.