AALSUM PHARMAS SDN BHD Hiring! Full Time Purchase Assistant in Selangor, Earn up to MYR 3,000 - Ricebowl

The Purchase Assistant is responsible for supporting the procurement function by ensuring the timely purchase of pharmaceutical raw materials, packaging materials, laboratory consumables, office supplies, and other operational requirements. The role ensures adequate inventory levels, accurate documentation, and compliance with Good Distribution Practice (GDP), Good Manufacturing Practice (GMP), and company procedures.

Key ResponsibilitiesProcurement

• Assist in sourcing suppliers and obtaining quotations for materials and services.
• Prepare Purchase Requisitions (PR) and Purchase Orders (PO).
• Compare prices, quality, lead time, and supplier terms.
• Follow up with suppliers on order confirmations and delivery schedules.
• Ensure purchases are made according to approved budgets and company policies.

Inventory & Stock Control

• Monitor inventory levels and replenish stock before reaching minimum levels.
• Coordinate with the Production, Laboratory, and Warehouse teams regarding material requirements.
• Assist in monthly stock count and inventory reconciliation.
• Monitor expiry dates of pharmaceutical raw materials and consumables.

Supplier Management

• Maintain good relationships with existing suppliers.
• Evaluate supplier performance based on quality, delivery, pricing, and service.
• Assist in identifying alternative suppliers for cost savings and supply continuity.
• Resolve delivery discrepancies and supplier issues promptly.

Documentation & Record Keeping

• Maintain accurate procurement records, including:
• Purchase Orders (PO)
• Delivery Orders (DO)
• Consignment Notes (CN)
• Supplier Invoices
• Quotations
• Ensure all purchasing documents are properly filed and retrievable.
• Update purchasing records in AutoCount ERP or other company systems.

Coordination

• Coordinate with Finance for invoice verification and payment processing.
• Work closely with Warehouse to ensure received items match purchase orders.
• Liaise with suppliers regarding shortages, damaged goods, or incorrect deliveries.
• Assist in urgent procurement for production requirements.

Compliance

• Ensure procurement activities comply with company SOPs and quality standards.
• Support audits by preparing purchasing documentation.
• Maintain confidentiality of supplier pricing and commercial information.

Administrative Duties

• Prepare procurement reports when required.
• Monitor supplier delivery performance.
• Maintain supplier database and price lists.
• Perform other duties assigned by Management.

Job Requirements

• Diploma or Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, Pharmacy, or a related field.
• Minimum 1 year of experience in purchasing, procurement, or supply chain. Experience in the pharmaceutical or healthcare industry is an advantage.
• Able to communicate in Mandarin (spoken and written) as the role requires liaising with overseas suppliers and manufacturers from Mandarin-speaking countries.
• Good negotiation and communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with AutoCount ERP or similar inventory/accounting systems is an advantage.
• Able to work independently, prioritize tasks, and meet deadlines.

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Free parking
• Professional development

Work Location: In person