Baba ChooChoo Hiring! Full Time HR - Administration Executive in Pulau Pinang - Ricebowl

Human Resource Administration

• Manage the full employee lifecycle, including onboarding, confirmation, transfers, resignations, and offboarding.
• Prepare employment contracts, confirmation letters, warning letters, HR correspondence, and other employment-related documents.
• Maintain accurate employee records and ensure HR files are up to date.
• Coordinate recruitment activities, including job postings, interview scheduling, candidate communication, and onboarding preparation.
• Monitor probation reviews and ensure managers complete evaluations on time.
• Assist with performance review administration and HR documentation.
• Coordinate employee training and maintain training records.
• Support employee engagement activities and internal communications.
• Ensure compliance with the Employment Act and company policies.

Payroll & Leave Administration

• Maintain attendance, leave, and employee information in HR systems.
• Prepare payroll information for processing and verify payroll accuracy before submission.
• Process claims and ensure supporting documents are complete.
• Coordinate statutory submissions and maintain payroll documentation.

Office & Administration

• Manage office administration, supplies, equipment, and vendor coordination.
• Coordinate company insurance, licences, renewals, and subscriptions.
• Organise meetings, company events, and internal activities.
• Ensure company records and administrative documents are properly maintained.
• Support management with administrative projects and business operations.

Process Improvement

• Review existing HR and administrative processes and recommend improvements.
• Develop and maintain SOPs, templates, and documentation.
• Identify inefficiencies and propose practical solutions.
• Ensure consistency across HR and administrative practices.

What We Are Looking For

We value attitude and ownership as much as experience.

The ideal candidate should be:

• A proactive thinker who identifies problems before they become issues.
• Able to follow instructions accurately while understanding the purpose behind the task.
• Comfortable making recommendations instead of waiting to be told every step.
• Highly organised with excellent attention to detail.
• Able to prioritise multiple tasks and meet deadlines.
• Professional when handling confidential information.
• Strong in written and verbal communication.
• Resourceful and willing to learn independently.
• Calm under pressure and adaptable in a fast-paced environment.
• Someone who takes ownership and follows through until tasks are completed.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• Minimum 2 years' experience in HR and administration.
• Good knowledge of Malaysian Employment Act and HR best practices.
• Experience using kakitangan is an advantage.
• Proficient in Microsoft Office and Google Workspace.
• Excellent organisational and documentation skills.
• Strong problem-solving and critical thinking abilities.