Job Description – Admin Executive

Company: ORIKOS Design & Build Pte Ltd
Position: Admin Executive
Department: Administration & Operations
Employment Type: Full-Time

About ORIKOS

ORIKOS Design & Build is a planning-led design and build company that delivers residential and commercial renovation projects. We believe every successful project begins with proper planning, coordination, and communication. As an Admin Executive, you will play a key role in ensuring the company's daily operations run efficiently while supporting both our office and project teams.

Key Responsibilities

Administrative Support

1. Manage daily office administration and documentation.
2. Prepare quotations, invoices, purchase orders, delivery orders, and payment receipts.
3. Organise project files, contracts, and client records.
4. Maintain proper filing systems for both digital and hardcopy documents.
5. Prepare reports, letters, and company correspondence.

Procurement & Supplier Coordination

• Prepare purchase orders.
• Coordinate with suppliers regarding material orders and deliveries.
• Monitor delivery schedules and outstanding orders.
• Maintain supplier database and pricing records.

Customer Service

1. Attend to customer enquiries via phone, WhatsApp, and email.
2. Schedule appointments and site visits.
3. Follow up on quotations and outstanding documents.
4. Coordinate warranty and maintenance requests.
5. Ensure timely communication between clients and project teams.

Finance Support

1. Prepare invoices and payment claims.
2. Record customer payments and expenses.
3. Follow up on outstanding payments.

Office Management

1. Manage office supplies and equipment.
2. Coordinate courier services and deliveries.
3. Ensure the office remains organised and presentable.
4. Assist with company events and meetings

Requirements

• Minimum N-Level, O-Level, NITEC, Higher NITEC, or equivalent qualification.
• Fresh graduates are welcome to apply.
• Prior administrative experience is an advantage but not required.
• Basic knowledge of Microsoft Word, Excel, and Outlook.
• Good communication and organisational skills.
• Able to communicate in English (additional languages are an advantage).
• Responsible, organised, and willing to learn.
• Able to multitask and work in a fast-paced environment.
• Experience in the renovation, interior design, or construction industry is a bonus but not essential.

We Are Looking For Someone Who Is

• Friendly and professional
• Honest and trustworthy
• Organised with good attention to detail
• Responsible and proactive
• Willing to learn and grow with the company
• Good at communicating with customers and suppliers
• Able to work independently and as part of a team