Atome Hiring! Full Time Office Specialist in Federal Territory - Ricebowl

The Office Specialist is responsible for ensuring the smooth day-to-day operation of the office by providing administrative support, managing office facilities, coordinating workplace services, and supporting company events. This role plays a key part in maintaining an efficient, organised, and welcoming work environment.

Key Responsibilities

• Manage day-to-day office administrative and operational activities.
• Oversee office facilities and ensure the workplace is clean, safe, and well-maintained.
• Coordinate with vendors, contractors, and service providers for office maintenance and repairs.
• Manage pantry supplies, office stationery, and general inventory, ensuring adequate stock levels at all times.
• Handle office procurement and raise purchase requests for office-related items and services.
• Support office space planning, seating arrangements, and workplace improvements.
• Coordinate office moves, renovations, and workplace setup projects as required.
• Organise and coordinate internal meetings, staff engagement activities, and company events.
• Assist with employee onboarding and offboarding by preparing workspaces and coordinating office-related requirements.
• Maintain office records, documentation, and administrative procedures.
• Ensure compliance with office policies, health and safety requirements, and workplace standards.
• Provide general administrative support and assist with ad hoc projects and duties assigned by management.
  
  

Key Skills & Competencies

• Strong organisational and multitasking skills.
• Good communication and interpersonal skills.
• Attention to detail and ability to prioritise tasks.
• Ability to work independently and collaborate effectively with cross-functional teams.
  
  

Preferred Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration or a related discipline.
• Minimum 1-2 years of experience in office administration, office operations.
• Experience in office administration, office management, workplace operations, or facilities coordination.
• Experience in vendor management, event coordination, and office procurement is an advantage