R&A LOGISTIC SOLUTION SDN BHD Hiring! Full Time Operation - Secretary Executive in Selangor, Earn up to MYR 3,500 - Ricebowl

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Corporate Administration, Secretarial Studies, or a related field. 
• Minimum 2–3 years of working experience in administration, operations, secretarial, corporate affairs, or association management. 
• Strong organizational, communication, and interpersonal skills. 
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook). 
• Good command of English and Bahasa Malaysia (Mandarin is an added advantage). 
• Able to liaise and establish effective working relationships with government agencies, regulatory authorities, company secretaries, consultants, auditors, tax agents, industry stakeholders, members, and external service providers. 
• Experience in coordinating meetings, corporate events, training programmes, and stakeholder engagement activities. 
• Able to work independently, manage multiple priorities, and meet deadlines. 
• High level of professionalism, integrity, discretion, and confidentiality.

Job Description – Operation & Secretary

Company: Malaysia Commercial Vehicles Traders Association (MCVTA)

Job Summary

The Operation & Secretary is responsible for managing the daily operations and administrative functions of the Association, providing secretarial support to Management, coordinating corporate affairs and industry programmes, maintaining statutory and operational records, and ensuring effective communication with members, government agencies, regulatory authorities, and industry stakeholders.

Key Responsibilities

A. Operations & Administration

• Manage the day-to-day administrative and operational activities of MCVTA. 
• Ensure smooth office administration and operational processes. 
• Maintain proper filing systems, statutory records, company documents, membership records, operational databases, and compliance documentation. 
• Monitor office supplies, administrative resources, and external service providers. 
• Prepare operational reports and administrative documentation for Management. 

B. Secretarial & Corporate Affairs

• Prepare meeting agendas, presentation materials, reports, official correspondence, resolutions, and minutes of meetings. 
• Coordinate Management Committee Meetings, Annual General Meetings (AGM), Extraordinary General Meetings (EGM), and other Association meetings. 
• Follow up on action items arising from meetings. 
• Liaise with the Company Secretary on statutory and corporate compliance matters. 
• Liaise with government agencies, regulatory authorities, consultants, auditors, tax agents, industry stakeholders, members, and external service providers on operational, licensing, compliance, and corporate matters. 
• Maintain confidential corporate records and official documentation. 

C. Membership & Stakeholder Management

• Maintain and update membership records and databases. 
• Process membership applications, renewals, and related administrative matters. 
• Coordinate communications, notices, circulars, and announcements to members. 
• Build and maintain good relationships with members, business partners, and industry stakeholders. 

D. Events & Industry Programmes

• Plan, coordinate, and manage exhibitions, product launches, annual dinners, networking programmes, sponsorship activities, seminars, training sessions, and other Association events. 
• Coordinate event logistics, registrations, venue arrangements, invitations, and vendor management. 
• Ensure successful execution of Association events and industry programmes. 

E. Marketing & Communications

• Coordinate with photographers, designers, printers, digital agencies, and external vendors for marketing materials and promotional campaigns. 
• Assist in preparing brochures, newsletters, corporate publications, presentations, and social media content. 
• Support stakeholder engagement, industry communications, and member relations to strengthen MCVTA's corporate image and industry presence. 

F. General Responsibilities

• Prepare periodic reports and updates for Management. 
• Ensure confidentiality of Association records and sensitive information. 
• Perform any other duties and responsibilities assigned by Management from time to time.