Unit Concept Hiring! Full Time HRA Executive in Selangor - Ricebowl

Report to: Head of Department (HOD)
Department: HRA Department

Main Role: As an HRA Executive you are expected to perform tasks such as finance, accounting, clerical, administrative services, logistics, maintenance and office support activities to ensure efficient, timely and accurate for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Job Duties and Responsibilities:

Administration:

• Assist departments on administrative support such as key in orders received, etc.
• Process Claims and records of claims.
• Assist in flight & hotel booking.
• Quality awareness and compliance to company QMS requirement.
• Awareness and compliance to company and customer HSE requirement.
• Other duties as assigned from time to time.

Procurement:

• General clerical duties including photocopying, fax, and mailing.
• Perform buying duties when necessary such as order materials, supplies, services or equipment.
• Prepare purchase orders and send to departments originating requests and send copies to suppliers after approval.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications. Inspect shipments to ensure correct order fulfillment.
• Preparation of required documentation by department, e.g. PO to vendor, Delivery Order, Shipping Invoices, Invoices, etc.

Logistics:

• To manage all logistics operation in order to ensure timely and cost‐effective delivery
• To co‐ordinate and provide logistics support to on‐going air, land, sea or rail operation in the area.
• Supervise orders and arrange stocking of materials and equipment
• Communicate with suppliers, retailers, customers on the delivery of materials.
• Plan and track the shipment
• Arrange delivery of goods including preservation, packing and marking.

Office/Building Maintenance:

• Oversee and coordinate the workers who maintain and repair electrical, plumbing, ventilation and other building systems. They may be responsible for evaluating problematic systems or facilities and determining what installation or repair services need to be performed.
• Arranges for and manages appropriate third‐party contractor support as needed
• Develops and maintains a preventative maintenance schedule program for applicable equipment and machinery.

Other duties:

• Other duties as assigned from time to time.

Education & Experience:

• Certificate, Diploma or Degree in relevant discipline.

Skill & Knowledge:

• Knowledge of general accounting procedures.
• Knowledge of relevant accounting software.
• Knowledge in Human Resource Management.
• Knowledge in logistic handling.
• Proficient in data entry and management
• Ability to focus on multiple tasks at the same time.
• Excellent verbal and written communication skills for meeting, reports and negotiations, etc.
• Team work
• Ability to meet deadlines.
• Required language(s): English, Bahasa Malaysia.