HMH DRILLING ASIA PTE. LTD. Hiring! Full Time Project Documentation - Quality Coordinator in West Region (Singapore), Earn up to SGD 3,000 - Ricebowl

We are looking for a motivated and detail-oriented Document Control & Project Administrator to support project documentation, document control activities, and general administrative functions within the Quality team. Fresh diploma graduates are welcome to apply.

DOCUMENT CONTROL & QUALITY DOCUMENTATION

• Compile, maintain, and distribute project documentation and quality records.
• Prepare and update Certificates of Conformance (CoC), inspection reports, and related documentation.
• Maintain document filing, version control, and archiving in accordance with company requirements.
• Ensure documents are complete, accurate, and readily retrievable when required.
• Support the preparation of customer documentation packages and project databooks.

PROJECT ADMINISTRATION

• Assist in the preparation and maintenance of job packs and project records.
• Retrieve engineering drawings, specifications, and project documentation from internal systems.
• Upload project documents to customer and supplier portals.
• Coordinate with internal departments to obtain required project documentation.
• Track document submission status and support project teams with administrative tasks.

 OFFICE ADMINISTRATION & FINANCIAL SUPPORT

• Support administrative tasks related to Purchase Orders (POs) and supplier invoices.
• Liaise with internal departments to assist with invoice processing and payment-related matters.
• Provide general administrative support to the team.

QUALITY ADMINISTRATION

• Support the maintenance of Quality Management System (QMS) documentation.
• Assist in ensuring quality records are current and properly maintained.
• Support general quality administration activities as assigned.

REQUIREMENTS

• Diploma in Business Administration, Engineering, or equivalent.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office applications.
• Good organizational and administrative skills.
• Strong attention to detail and accuracy.
• Able to communicate effectively with stakeholders from diverse backgrounds.
• Proactive attitude with strong follow-up skills.
• Team player with a willingness to learn and grow.