Axiom Limited Hiring! Full Time Receptionist in Kowloon, Hong Kong, Earn up to HKD 12,000 - Ricebowl

ABOUT THE ROLE

We are looking for a professional, organized, and service-oriented Office Administrator / Receptionist to support the smooth day-to-day operations of the Hong Kong office.

The successful candidate will manage front desk and reception duties, provide administrative support to the legal secretaries and office team, maintain office records and files, handle incoming calls and correspondence, and ensure the office remains organized and well-stocked.

DUTIES & RESPONSIBILITIES:

Reception and Front Desk

• Welcome and professionally assist clients, visitors, and guests.
• Manage the reception area and ensure a professional first impression.
• Answer incoming telephone calls and direct them to the appropriate employee.
• Take accurate messages and respond to general inquiries where appropriate.
• Schedule and coordinate appointments and meetings.
• Offer refreshments such as tea and coffee to senior management, clients, and guests when required.

Administrative Support

• Provide general administrative support to legal secretaries and office staff.
• Maintain proper filing systems for physical and electronic documents.
• Organize and retrieve documents as required.
• Print, photocopy, scan, and fax documents as requested.
• Sort incoming mail and prepare outgoing correspondence and documents.
• Assist with routine administrative tasks as assigned by the Manager.
• Support the preparation and organization of office documents and records.

Office Management and Supplies

• Monitor office stationery and supplies and arrange timely replenishment.
• Maintain an organized and well-presented office environment.
• Coordinate with suppliers and service providers when required.
• Assist with general office administration and coordination.

External Coordination

• Visit banks, government offices, courier offices, or other locations to deliver or collect documents when required.
• Coordinate the collection and delivery of documents and correspondence.
• Handle sensitive and confidential documents with appropriate care and discretion.

General Responsibilities

• Maintain confidentiality of company, client, and legal information.
• Follow company policies and office procedures.
• Support the team with other administrative duties as assigned by the Manager.
• Maintain a professional, courteous, and service-oriented approach at all times.

REQUIREMENTS

• Qualifications in Business Administration, Office Administration, or a related field will be an advantage.
• 2 to 4 years of experience in reception, office administration, secretarial support, or a similar role.
• Experience in a professional services, legal, financial, corporate, or trading office environment will be an advantage.
• Good working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Good written and verbal communication skills in English.
• Cantonese language skills will be an advantage.
• Strong organizational and time-management skills.
• Professional appearance and a customer-focused approach.
• Ability to handle confidential information with discretion.
• Willingness to perform occasional external errands, including document delivery and collection.

Pay: $10,000.00 - $12,000.00 per month

Work Location: In person