Cause Effect Digital Hiring! Full Time Administrative Executive in Federal Territory - Ricebowl

About the role:

We are a Malaysia based group with businesses across a few industries. We are looking for an Admin Executive to handle daily administration for our companies, including banking matters, company secretary liaison and basic accounts support.

This is a hands on role for someone who has been the main admin person in a small or mid sized company, is comfortable dealing with banks and company secretaries directly, and follows up on things without needing reminders.

What you will do:

Banking and invoicing

Prepare and issue invoices, quotations and payment vouchers

Draft letters and applications to banks, for example account opening, signatory changes and facility documents

Follow up with the bank until matters are closed

Prepare payment listings and keep banking records properly filed

Company secretary and statutory

Liaise with our company secretary on resolutions, annual returns and corporate documents

Request and keep track of certified true copies and company profiles

Handle EPF, SOCSO and LHDN submissions

Monitor and support renewals such as business licenses and insurance

Accounts and office admin

Process supplier invoices, staff claims and petty cash

Follow up on outstanding payments and supplier statements

Keep proper records and filing for the accountant, auditor and tax agent

Maintain staff records and general correspondence

Handle office supplies, vendors and day to day office matters

What we are looking for:

-Diploma in Business Administration, Accounting or a related field

-At least 5 years of admin experience, preferably in an SME or a group with more than one company

-Experience dealing with banks and company secretaries directly, not just passing documents along

-Familiar with EPF, SOCSO and LHDN portals

-Good written English, Mandarin and Bahasa Malaysia, enough to draft a proper formal letter

-Comfortable with Microsoft Office or Google Workspace

-Organized and able to keep track of several companies without things falling through the cracks

-Independent, reliable and discreet with confidential information