Vanguard Minerals Hiring! Full Time Personal Assistant (PA) in Federal Territory, Earn up to MYR 3,500 - Ricebowl

Key Responsibilities:

• Manage the Director's calendar, appointments, meetings, and travel arrangements (including site visits to mines/quarries)
• Prepare, proofread, and organize correspondence, reports, presentations, and board/meeting minutes
• Handle confidential and sensitive information (contracts, licenses, regulatory correspondence) with discretion
• Liaise with government agencies (e.g., JMG - Jabatan Mineral dan Geosains, state authorities) and external stakeholders on the Director's behalf
• Screen calls, emails, and visitors; prioritize matters requiring the Director's attention
• Coordinate with internal departments (operations, finance, HR) to follow up on action items from meetings
• Organize company events, client meetings, and site visits
• Manage expense claims, filing systems, and office administration for the Director's office
• Handle ad-hoc personal errands/tasks as required

Requirements

• Diploma/Degree in Business Administration, Secretarial Studies, or related field
• Minimum 3–5 years' experience as a PA/Executive Secretary, ideally supporting C-suite/Director-level, preferably in mining, construction, or a regulated industry
• Excellent command of English and Bahasa Malaysia (written and spoken); Mandarin an advantage for dealing with vendors/clients
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of discretion, integrity, and professionalism (handles confidential business/regulatory info)
• Strong organizational skills, able to multitask and work under pressure with tight deadlines
• Presentable, mature, and able to work independently with minimal supervision

Pay: RM2,800.00 - RM3,500.00 per month

Work Location: In person