Musa Nasi Kandar Enterprise Hiring! Full Time Admin Executive in Federal Territory, Earn up to MYR 2,500 - Ricebowl

Admin Executive (F&B Industry)

Position

Admin Executive

Experience Required

• Minimum 3 years of administrative experience, preferably in the Food & Beverage (F&B) industry.
• Experience supporting multi-outlet operations and coordinating with various departments is an advantage.

Key Responsibilities

Office Administration

• Manage the day-to-day administrative operations of the Head Office and ensure smooth office functioning.
• Maintain and organize office filing systems, records, contracts, and confidential documents.
• Monitor office supplies, stationery, and equipment, and coordinate procurement when necessary.
• Coordinate office maintenance, repairs, and vendor services.

Administrative Support

• Provide administrative support to Management and all departments.
• Prepare reports, presentations, meeting minutes, correspondence, and official documents.
• Manage calendars, appointments, travel arrangements, and meeting schedules for Management.
• Coordinate internal meetings, events, and company activities.

Documentation & Record Management

• Maintain accurate employee, company, supplier, tenancy, and operational records.
• Ensure all company licenses, permits, contracts, and insurance documents are updated and properly filed.
• Monitor document expiry dates and coordinate timely renewals.

Procurement & Vendor Coordination

• Coordinate office purchases and monitor administrative expenses.
• Liaise with suppliers, contractors, landlords, and service providers.
• Obtain quotations, compare prices, and prepare purchase requests for approval.
• Monitor vendor performance and service quality.

Operations Support

• Support restaurant operations by coordinating administrative requirements between Head Office and outlets.
• Assist with outlet openings, renovations, maintenance coordination, and operational documentation.
• Ensure standard administrative procedures are implemented across all outlets.

Asset & Inventory Management

• Maintain records of company assets, office equipment, and administrative inventory.
• Coordinate asset issuance, maintenance, and disposal.
• Conduct periodic inventory checks and maintain accurate records.

Compliance & Administration

• Ensure compliance with company policies and administrative procedures.
• Assist in preparing documentation for audits, inspections, and regulatory requirements.
• Handle confidential information with professionalism and discretion.

Communication & Coordination

• Act as the primary point of contact for administrative matters.
• Coordinate with internal departments and external parties to ensure timely completion of administrative tasks.
• Respond to enquiries and resolve administrative issues efficiently.

Reporting

• Prepare weekly and monthly administrative reports for Management.
• Monitor administrative budgets and recommend cost-saving initiatives.
• Perform other administrative duties and special projects assigned by Management.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Minimum 3 years of administrative experience, preferably in the F&B industry.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to prioritise work, meet deadlines, and work independently.
• High level of accuracy, attention to detail, and confidentiality.
• Positive attitude with strong interpersonal and problem-solving skills.

Key Competencies

• Office Administration
• Document & Records Management
• Executive Administrative Support
• Vendor & Supplier Coordination
• Procurement Administration
• Asset & Inventory Management
• Meeting & Event Coordination
• Report Preparation
• Office Operations
• Communication & Coordination
• Time Management
• Problem Solving
• Microsoft Office Suite
• Confidentiality & Professionalism
• Multi-tasking & Organisational Skills

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person