IMA AI Malaysia Hiring! Full Time Accounts - Admin Executive (Group) in Selangor - Ricebowl

IMA AI is a Malaysian technology group building AI products — a generative AI studio, an agent-era commerce platform, and identity infrastructure — alongside a commerce agency serving brands across TikTok and Shopee. We are small, we ship fast, and we run our own AI tools internally rather than talking about them. The group is expanding from one company to three, and this role sits at the centre of that.

Role Description

This is a full-time role owning the accounting and administration for the group — one operating company today, two more being incorporated.

You will:

• Keep full sets of accounts for each company — sales, purchases, bank reconciliation, journals, fixed assets — and close each month within 10 working days with management accounts per entity.
• Run monthly payroll and submit EPF, SOCSO, EIS and PCB/MTD on time; handle Form E and EA forms annually.
• Own withholding tax and SST end to end — identify, compute, remit, document, and confirm monthly. This is the part most roles hand back to management. Here it is yours.
• Operate e-Invoice (MyInvois) submissions in line with LHDN requirements.
• Set up the books, charts of accounts and processes for the two new companies from scratch.
• Prepare year-end packs and act as the main contact for our external auditor and tax agent.
• Run group administration — records and filing, vendors and renewals, HR paperwork, and coordination with the company secretary, bankers and insurers.

Statutory audit, tax filing and company secretarial work stay with external licensed professionals.

What makes this different

You will work in an AI-native company. We build AI products and run on them internally — you will have access to our own tools and you are expected to automate the repetitive parts of your own job rather than grind through them. Most accounting roles will not give you that exposure for years.

Qualifications

• Diploma or degree in Accounting/Finance, or part-professional (ACCA/CIMA/MICPA), or equivalent hands-on experience
• 3+ years keeping full sets of accounts for Malaysian Sdn Bhd companies, ideally more than one entity
• Working knowledge of EPF, SOCSO, EIS, PCB/MTD, SST and withholding tax
• Hands-on with AutoCount or SQL Accounting (or Xero/QuickBooks), and confident in Excel
• Familiar with MyInvois / e-Invoice submission
• Accurate and deadline-driven — willing to say "let me confirm with the tax agent" rather than guess
• English and Bahasa Malaysia; Mandarin an advantage

What we offer

• RM5,500 – RM6,500 per month · hybrid work-from-home policy · 16 public holidays (5 gazetted + 11 company-granted) · 10.30am–7.30pm · annual increment review · medical coverage