MISC Group Hiring! Full Time Document Controller in Federal Territory - Ricebowl

This role resides under MISC Marine (the Integrated Marine Services arm of MISC Group).

Key Accountabilities

1. Project Information Management

• Establish, implement and maintain an effective project information and document control system throughout the project lifecycle.
• Develop and maintain the Master Document Register (MDR), document numbering conventions, correspondence matrix and project filing structures.
• Ensure project information is complete, accurate, traceable and readily accessible to authorised stakeholders.
• Administer project document management systems utilised by MISC, Shipyards, Contractors and Clients.

2. Project Document Control

• Manage the registration, review workflow, revision control, distribution and archival of project documents, drawings, technical submissions, correspondence and contractual records.
• Coordinate document transmittals and monitor document status throughout project execution.
• Ensure project documentation is processed in accordance with approved document control procedures and contractual requirements.

3. Drawing & Technical Documentation Coordination

• Coordinate drawing review activities between Project Managers, Engineers, Shipyards, Contractors, Classification Societies and other stakeholders.
• Monitor review turnaround time and follow up outstanding technical submissions to support timely project execution.
• Prepare periodic reports on drawing approval status and document performance.

4. Document Governance & Compliance

• Develop, implement and continuously improve project document control procedures, templates, work instructions and document management guidelines.
• Conduct periodic compliance reviews to ensure project documentation complies with document control procedures, contractual requirements and project standards.
• Review and reject document submissions that do not comply with established document control requirements.
• Support internal and external audits relating to project documentation and records.

5. Project Records & Information Retention

• Maintain complete and accurate project records throughout project execution.
• Coordinate project close-out documentation, as-built dossiers and final document handover.
• Ensure compliance with document retention policies and project archival requirements.

6. Reporting & Performance Monitoring

• Prepare periodic document control performance reports, including MDR status, overdue documents, drawing approval status and document turnaround performance.
• Develop and monitor Project Information Management KPIs and recommend improvement initiatives based on document control performance trends.
• Analyse document control performance trends and recommend improvement measures.

7.Continuous Improvement

• Identify opportunities to improve project information management processes, workflows and digital document management practices.
• Evaluate emerging document management technologies and recommend enhancements to improve project efficiency.
• Capture lessons learnt and incorporate improvements into future document control practices.

8. Functional Leadership

• Provide functional guidance and technical support on document control practices to project teams.
• Functionally supervise additional project-funded Document Controllers assigned to support project execution, ensuring consistent implementation of project document control procedures and standards.
• Coach, mentor and provide technical guidance to Document Controllers assigned to projects to ensure consistent implementation of document control standards across Technical Services

Job Requirements

Education

• Bachelor's Degree in Engineering, Information Management, Document Control, Project Management, Business Administration or other related disciplines.
• Professional certification in Document Control, Information Management, Project Management (e.g. PMP or CAPM), or equivalent would be an added advantage.
• Proficient in Electronic Document Management Systems (EDMS), Microsoft Office applications and SharePoint.

Experience

• Ideal: 5–8 years' experience in project document control, project information management or document management within shipbuilding, offshore, EPC/EPCI, engineering or large capital projects.
• Experience in administering Electronic Document Management Systems (EDMS) and managing multidisciplinary engineering documentation throughout the project lifecycle.
• Experience in developing and implementing document control procedures, document numbering systems, Master Document Registers (MDR), transmittal processes and project records management.
• Experience in coordinating document workflows with shipyards, contractors, consultants, classification societies and clients is preferred.

Skills & Competencies

• Project Information Management
• Electronic Document Management Systems (EDMS)
• Document Control & Records Management
• Technical Drawing Administration
• Project Coordination
• Information Governance
• Microsoft Office & SharePoint
• Stakeholder Management
• Communication
• Continuous Improvement
• Attention to Detail
• Problem Solving
• Coaching & Knowledge Sharing