CHJ Property Hiring! Full Time Facility Coordinator in Kedah, Earn up to MYR 3,500 - Ricebowl

Key Responsibilities

Facility Operations & Maintenance

• Conduct routine inspections of buildings, common areas, car parks, toilets, plant rooms, and facilities.
• Identify defects, safety hazards, and maintenance requirements.
• Coordinate preventive and corrective maintenance works.
• Monitor building systems, including electrical, plumbing, HVAC, lifts, escalators, fire protection, water supply, and sewerage systems.
• Follow up on maintenance issues until completion.
• Maintain inspection and maintenance records.

Contractor & Service Provider Management

• Coordinate maintenance, repair, and servicing activities with contractors.
• Monitor the performance of security, cleaning, landscaping, pest control, waste collection, and technical service providers.
• Ensure contractors comply with work scope, schedules, safety requirements, and service standards.
• Verify completed work before recommending payment.
• Obtain quotations and assist in evaluating prices and work scope.

Safety & Compliance

• Conduct safety inspections and report hazards.
• Ensure fire safety equipment, emergency exits, and signage are properly maintained.
• Monitor the validity of licenses, permits, certificates, and service contracts.
• Ensure contractors follow safety procedures and use appropriate PPE.
• Assist with incident investigations and reporting.

Tenant & Customer Support

• Respond to facility-related complaints and service requests.
• Coordinate rectification works and provide progress updates.
• Conduct inspections for tenant handover, takeover, reinstatement, and renovation.
• Monitor renovation works to ensure compliance with building requirements.
• Maintain positive relationships with tenants, contractors, and internal teams.

Utilities & Cost Control

• Monitor electricity and water consumption.
• Report abnormal usage, leaks, or meter issues.
• Support energy and water conservation initiatives.
• Monitor maintenance expenses within the approved budget.
• Review service reports, quotations, and invoices before submission.

Documentation & Reporting

• Prepare daily, weekly, and monthly operational reports.
• Maintain records of inspections, complaints, maintenance activities, and contractor attendance.
• Update asset registers, maintenance schedules, service contracts, warranties, and certificates.
• Prepare purchase requisitions, work orders, and supporting documents.
• Maintain photographic records of completed work.

Emergency Response

• Respond promptly to emergencies, including power failures, flooding, lift breakdowns, fire alarms, and equipment failures.
• Coordinate with contractors, technicians, security personnel, and relevant authorities during emergencies.
• Escalate critical incidents to management promptly.
• Provide emergency support outside normal working hours when required.

General Responsibilities

• Support the Operations Executive in the day-to-day management of the property.
• Attend meetings, inspections, testing and commissioning, and training sessions.
• Perform other duties assigned by Management related to facility and property operations.

Pay: RM3,000.00 - RM3,500.00 per month

Work Location: In person