- Petaling Jaya Selangor Malaysia
Biomed Global Hiring! Full Time Admin - Facilities - Maintenance - Executive in Selangor - Ricebowl
Admin - Facilities - Maintenance - Executive
Biomed Global
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Job Description
Responsibilities
- General Facility Maintenance
- Conduct routine inspections of the building, facilities and infrastructure to ensure safety and functionality.
- Perform basic repair works including lighting, plumbing, door fittings and minor carpentry or painting tasks.
- Ensure all maintenance works comply with safety standards and internal procedures.
- Manage preventive maintenance schedules for facility assets (e.g., air-conditioning systems, lifts, fire alarms).
- Support energy efficiency initiatives and monitor facility utilities usage.
- Vendor & Contractor Management
- Liaise with external service providers for repair, servicing and upkeep of building systems (e.g. fire safety, pest control, landscaping).
- Schedule and supervise contractor visits, ensuring quality and timely completion of work.
- Monitor and verify contractor performance and service reports.
- Assist in sourcing new vendors and obtaining quotations for maintenance-related purchases or projects.
- IT Hardware & AV Equipment Support
- Assist with the installation, configuration, and maintenance of:
- Wall-mounted TVs and digital signage
- Office monitors and display units
- Video conferencing equipment
- Public address (PA) systems
- CCTV & Network Hardware Support
- Monitor the functionality of CCTV cameras and related systems.
- Perform basic diagnostics and physical checks on camera units, wiring and connectivity.
- Assist in routine CCTV footage backup and maintenance of storage systems.
- Coordinate installation and relocation of cameras or network points in conjunction with IT and security teams.
- Support patching and labeling of network points, basic cable tracing and simple network port testing.
- Facility Operations & Safety
- Ensure compliance with workplace health, safety and environmental regulations.
- Conduct regular checks on fire safety equipment, emergency lighting and evacuation signage.
- Maintain cleanliness and proper condition of common areas such as meeting rooms, pantry and restrooms.
- Support workplace ergonomics and layout improvements for comfort and safety.
- Serve as the point of contact for building management or landlord on operational issues.
- Inventory & Asset Management
- Track and maintain inventory of tools, consumables, spare parts and facility assets.
- Record and update logs for maintenance work, equipment servicing and repairs.
- Support office equipment relocation and furniture arrangements for moves, renovations or events.
- Event & Ad Hoc Support
- Assist with physical setup for internal events, meetings, and functions (e.g. furniture arrangement, AV setup).
- Provide onsite support during events to ensure smooth operation of facility and equipment.
- Respond to urgent ad hoc maintenance or facility-related issues as required.
- Diploma/Degree in Facilities Management, Building Services, Electrical Engineering or related field.
- Minimum 2 years of experience in facilities or maintenance role.
- Experience in handling AV/PA systems during events is a strong advantage.
- Experience working in a fast-paced, multi-departmental organization is preferred.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (PowerPoint, Excel, Word) and project/task management tools.
- High level of discretion, professionalism and reliability.
- Strong problem-solving mindset with the ability to suggest process improvements.
- Ability to coordinate with multiple stakeholders and manage competing deadlines.
- Proactive attitude with a strong sense of ownership and follow-through.
- Willingness to explore AI tools and optimize workflows.
- A team player who respects boundaries and operates with integrity.
- Familiarity with workplace health & safety regulations.
- Physically fit and comfortable with manual work.
- May require occasional extended hours during events or infrastructure issues.
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