KJTS Group Berhad Hiring! Full Time Document Controller in Federal Territory - Ricebowl

Key Responsibilities

• Manage and maintain all project documents, including drawings, technical submissions, contracts, reports, specifications, and correspondence, ensuring proper filing, version control, and distribution.
• Receive, register, track, and distribute incoming and outgoing documents to internal teams, clients, consultants, and subcontractors while ensuring timely submission and retrieval.
• Maintain document control registers and databases, ensuring all documentation complies with company procedures, client requirements, and ISO standards.
• Coordinate with project teams to ensure all required documents, approvals, and records are complete, accurate, and submitted within the required timelines.
• Archive completed project documents and maintain both electronic and hardcopy records for future reference and audit purposes.
• Support internal and external audits by preparing and providing controlled documents and records as required.
• Monitor document status, follow up on outstanding submissions, and generate periodic document control reports for management.
• Perform other administrative and document management duties assigned by the Management.

Requirements

QUALIFICATION AND EXPERIENCE

• Diploma or Bachelor’s Degree in Engineering, or a related field.
• Minimum 1–3 years of experience in document control or project administration (fresh graduates may be considered for junior positions).

KNOWLEDGE AND SKILLS REQUIRED

• Proficient in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Good organizational, communication, and time management skills.
• Able to work independently and handle multiple projects simultaneously.