Qube Integrated Malaysia Hiring! Full Time SENIOR PURCHASING EXECUTIVE in Federal Territory, Earn up to MYR 4,000 - Ricebowl

KEY RESPONSIBILITIES: -

Purchase Requisition & Purchase Order Management

• Generate purchase requisitions (PR) accurately and in accordance with internal procurement procedures.
• Convert approved purchase requisitions into purchase orders (PO) and ensure all details are complete and accurate.
• Monitor PO status and coordinate with relevant parties to support timely processing and fulfilment.
• Maintain proper purchasing records and ensure documentation is organized for tracking, reporting, and audit purposes.

Reporting & Authorization Support

• Compile reports for closed purchase orders and submit them to the Head of Department for review.
• Ensure purchasing reports are accurate, complete, and submitted within required timelines.
• Maintain updated records of closed POs, approvals, and supporting documents for future reference.

Delivery Follow-Up & Team Coordination

• Check and follow up with internal team members on items pending delivery to ensure timely fulfilment.
• Coordinate with suppliers, internal teams, and relevant departments to resolve delivery delays or discrepancies.
• Track outstanding orders and provide timely updates to the Head of Department or relevant stakeholders.

System Updates & Data Maintenance

• Update and maintain the product list and vendor database in the system to ensure information remains current and accurate.
• Ensure system entries are accurate and properly maintained to support purchasing, reporting, and operational needs.

Procurement Support

• Source and compare supplier pricing, product specifications, and purchasing terms to support cost-effective procurement decisions.
• Support procurement activities by coordinating quotation requests, documentation, and follow-ups as required.
• Perform additional purchasing and administrative duties as assigned by The Management.

QUALIFICATIONS: -

• Diploma or Degree in Business Administration, Supply Chain Management, Procurement, Accounting, or related field.
• For Senior Purchasing Executive: minimum 3-5 years of working experience in purchasing, procurement, administration, or related functions.
• For Purchasing Manager: preferably 6-10 years of relevant procurement, purchasing, supply chain, or operations experience, with supervisory or departmental leadership exposure.
• Experience in generating purchase requisitions, converting PR to PO, maintaining purchasing records, supplier coordination, and procurement reporting.
• Familiarity with procurement systems / experience using procurement systems is an added advantage.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Strong communication, coordination, analytical, reporting, and follow-up skills.
• Able to work independently, manage deadlines, handle multiple procurement tasks accurately, and coordinate effectively with internal stakeholders.
• Mandarin proficiency is an added advantage.

Job Types: Full-time, Permanent, Internship, Fresh graduate

Pay: From RM4,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Application Question(s):

• How would you rate your Mandarin language skills?

Experience:

• Event / Exhibition: 2 years (Preferred)

Work Location: In person