HHI Hiring! Full Time Administrative Executive in Johor - Ricebowl

1. Administration Management:

• Oversee day-to-day office operations to ensure a well-maintained and organized work environment.
• Manage office supplies inventory and place orders as needed.
• Coordinate and manage internal and external communications, including mail, couriers, and email correspondence.
• Organize and maintain company records, files, and documentation for easy access and retrieval.
• Assist in the planning and execution of company events, meetings, and other activities.
• Coordinate hostel and accommodation arrangements (if applicable).
• Organize company events, training sessions, and employee welfare activities.
• Ensure proper document filing and records management.
• Coordinate HRDC claims where applicable.

2. Asset Management:

• Maintain an up-to-date inventory of company assets, including office equipment, furniture, and IT resources.
• Coordinate the procurement, maintenance, and disposal of office assets as required.
• Ensure proper tagging, tracking, and documentation of all assets.
• Oversee the management of worker hostels, ensuring they are well-maintained and comply with safety and hygiene standards.
• Address any issues or concerns related to worker hostels promptly and effectively.

·       Conduct regular audits to verify the condition and location of assets, including hostel facilities.

3. Transport Management:

• Manage and coordinate company transport requirements, including the scheduling and maintenance of company vehicles.
• Ensure all vehicles are properly registered, insured, and compliant with legal requirements.
• Maintain accurate records of vehicle usage, fuel consumption, and maintenance schedules.
• Coordinate transportation arrangements for staff, visitors, and company events.

4. Security & Safety Management:

• Develop, implement, and maintain security protocols to protect company assets and personnel.
• Oversee the security team and ensure proper training and adherence to security procedures.
• Conduct regular safety inspections and audits to ensure compliance with safety regulations and standards.
• Coordinate safety training programs and drills for employees.
• Investigate and report any safety incidents, accidents, or near-misses, and implement corrective actions.

5. Licenses Management:

• Manage and maintain all necessary company licenses, permits, and certifications.
• Ensure timely renewals and compliance with relevant regulations and laws.
• Coordinate with relevant authorities and departments to ensure all licenses are current and valid.
• Maintain accurate records of all licenses and associated documentation.
• Perform any other expressed or implied duties as and when required by the superior.
• Comply and committed to company handbook and policies, ISO 9001, ISO 14001 and ISO 45001.