INNOCHEMS TECHNOLOGIES SDN BHD Hiring! Full Time Admin Assistant in Terengganu, Earn up to MYR 2,300 - Ricebowl

Project Administration

• Provide administrative support to the Project Manager and project team throughout the project lifecycle.
• Prepare and maintain project correspondence, reports, meeting minutes, presentations, and other project documentation.
• Maintain an organised filing system for project documents (electronic and hard copy).
• Track project schedules, deadlines, and administrative deliverables.
• Coordinate meetings, prepare agendas, and distribute meeting minutes.

Manpower Coordination & Documentation

• Coordinate manpower mobilisation and demobilisation for project personnel.
• Prepare and maintain manpower deployment schedules and workforce records.
• Ensure all personnel documentation is complete before site mobilisation, including identification documents, medical certificates, competency certificates, training records, and client-required documentation.
• Coordinate site access applications, security passes, inductions, and mandatory training requirements.
• Maintain records of employee attendance, timesheets, overtime, leave, and daily manpower reports.
• Liaise with HR, Operations, and clients regarding manpower requirements and personnel availability.
• Monitor the validity of certifications, licences, and training records to ensure workforce compliance.

Document Control

• Register, issue, distribute, and archive project documents, drawings, procedures, and reports.
• Maintain document revision status and ensure only current versions are used.
• Compile project close-out documents and handover dossiers.
• Ensure all project records comply with company and client document control procedures.

Procurement & Logistics Support

• Assist in preparing purchase requisitions and tracking purchase orders.
• Coordinate delivery of project materials, equipment, and consumables.
• Arrange travel, accommodation, transportation, and logistics for project personnel.
• Support equipment mobilisation and demobilisation documentation.

Financial & Reporting Support

• Prepare and verify timesheets, expense claims, and supporting documentation.
• Assist with invoice processing and project cost tracking.
• Prepare daily, weekly, and monthly project administration and manpower reports.
• Maintain accurate records of project expenditures and administrative activities.

Communication & Coordination

• Act as the primary administrative liaison between project teams, clients, subcontractors, and internal departments.
• Respond to enquiries and ensure timely communication of project information.
• Support project coordination to ensure administrative activities are completed efficiently.
• Maintain confidentiality of company and project information.

Job Type: Full-time

Pay: From RM2,300.00 per month

Ability to commute/relocate:

• Kuala Terengganu: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 2 years (Preferred)

Location:

• Kuala Terengganu (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person