AVENUE ENGINEERING PTE. LTD. Hiring! Full Time Contract Administrator in Southwest (Singapore), Earn up to SGD 3,500 - Ricebowl

Contract Management & Documentation


Establish and maintain organized project contract files on Google Drive and in hardcopy with proper version control
File all contract correspondence, variation orders, extension of time claims, site instructions, and meeting minutes as directed
Maintain and update the contract register, tracking main contracts, subcontracts, insurance, bonds, and warranty expiry dates


Claims & Payment Processing


Collate claim documents including delivery orders, site photographs, and measurement sheets per instructions
Liaise with Finance Department to ensure work-done records are verified by Engineers/Quantity Surveyors
Update monthly progress claim status for collection reporting


Administrative Support


Coordinate document signing, stamping, and submissions
Record minutes for internal contract meetings and maintain action item trackers
Draft routine letters and emails using provided templates


Compliance & Monitoring


Ensure contract documents are filed in correct ISO format and folder structure
Track expiry dates for project insurances, bonds, and warranties; send renewal reminders in coordination with HR
Compile records and documentation for audit purposes as required
Monitor GeBIZ and tender portals daily; alert management of relevant project opportunities


General Administration


Liaise with Project Team, IT, and Finance departments on contract administration matters
Support tender and claim submission preparation
Perform ad hoc administrative tasks as assigned


Requirements


Diploma in Business Administration, Building, Civil Engineering, or related field (fresh graduates welcome)
Proficient in Google Drive, Microsoft Excel, and Word
Meticulous, well-organized, and detail-oriented
Able to follow instructions and file documents systematically
Proactive, demonstrates initiative and willingness to learn
Singaporean only