Chemill Pharma Limited Hiring! Full Time Senior Human resource and Admin Executive in Hong Kong - Ricebowl

Key Responsibilities :

• Support end-to-end recruitment activities including job postings, candidate sourcing, interview scheduling, reference checks, and onboarding coordination.

• Maintain recruitment trackers and ensure timely closure of vacancies.

• Prepare employment contracts, onboarding documents, and new hire orientation materials.

• Assist in building and maintaining a talent pipeline for future hiring needs.

• Maintain accurate employee records, personnel files, and HR databases.

• Handle employee confirmations, transfers, leave records, attendance, and exit documentation.

• Ensure all employee information is updated and maintained

• Prepare HR letters including employment certificates, confirmation letters, promotion letters, and disciplinary notices.

• Assist with monthly payroll preparation and verification.

• Coordinate employee benefits administration, insurance enrollments, and claims processing.

• Maintain leave records and attendance reports.

• Support annual salary review and compensation benchmarking exercises.

• Respond to employee enquiries regarding HR policies, benefits, and workplace matters.

• Assist in resolving employee concerns and escalating issues when necessary.

• Coordinate employee engagement, wellness, team-building, and recognition activities.

• Support the development of a positive and collaborative workplace culture.

• Oversee day-to-day office administration and ensure smooth office operations.

• Manage office supplies, stationery, pantry, courier services, and vendor relationships.

• Coordinate travel arrangements, accommodation bookings, and meeting logistics.

• Maintain office facilities and liaise with building management and service providers.

• Support company events, meetings, and corporate activities.

HR Reporting, Training and AI technology :

• Maintain HR reports, dashboards, and employee databases.

• Generate monthly reports on headcount, recruitment status, leave utilization, training completion, and employee turnover.

• Utilize AI tools such as ChatGPT and HR technology platforms to:

• Draft job descriptions

• Create interview questionnaires

• Prepare HR communications

• Generate training content

• Assist in employee engagement initiatives

• Improve administrative efficiency

• Identify opportunities to automate repetitive HR and office administration processes.

Policies, Compliance and Documentation:

• Support implementation of HR policies, procedures, and employee handbook guidelines.

• Ensure compliance with company policies and applicable labor regulations.

• Maintain confidential employee and company information.

• Assist with HR audits and compliance documentation.

Ad Hoc Support :

• Provide administrative support to management and department heads.

• Assist in special projects and business initiatives as assigned.

• Undertake additional HR and office administration responsibilities as required.

Requirements :

• Bachelor's degree in Human Resources, Business Administration, or related discipline.

• Minimum 5–8 years of experience in HR and office administration.

• Hands-on experience in recruitment, onboarding, payroll support, employee relations, and office management.

• Good knowledge of employment laws and HR best practices.

• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or similar technologies for HR and administrative tasks.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Ability to work independently and maintain confidentiality.

• Detail-oriented with strong problem-solving skills.

• Proficiency in Excel, Word, PowerPoint.

• Excellent verbal and written communication skills in English & Cantonese. Fluency in Mandarin is preferred. Ability to communicate confidently with employees at all levels and across different cultural backgrounds.