Eco Asia Governance Advisory Hiring! Full Time Admin and Human Resource Executive in WP Kuala Lumpur - Ricebowl

Reporting to the partners, you will own the smooth running of the office and lead day-to-day HR and administrative operations, supporting a growing professional team. This is a broad, trusted role for someone organised, proactive, and personable, who enjoys keeping a busy office running well and bringing positive energy to the workplace.

Key Responsibilities

Human Resources

• Manage HR administration, including issuing HR-related letters, coordinating with the outsourced payroll provider, and maintaining the HR management system

• Handle onboarding and offboarding, including preparing laptops and equipment, setting up new staff, and processing exits

• Organise company events and celebrations, including monthly progress meetings, birthday celebrations, the annual team building or company trip, and festive celebrations and gatherings

Compliance

• Take care of the Group's regulatory compliance, including monitoring and renewing the Group's capital markets, employment agency, money lending, and other regulatory licences, tracking renewal deadlines, preparing documentation, and helping respond to regulator enquiries

Office Administration

• Lead daily office administration and support operations to ensure a smooth workflow

• Provide personal assistant support to the Directors, including scheduling, correspondence, and travel arrangements

• Coordinate meetings and appointments (physical and online), and attend to office guests and clients, ensuring they are well received

• Oversee office and pantry supplies, courier and document delivery, and maintenance of office facilities

• Handle documentation, filing, and general record maintenance

• Prepare letters, compile and bind reports, and liaise with vendors, service providers, building management, and relevant authorities

• Assist with the Group's investment property matters, liaising with tenants, agents, and service providers as needed

Requirements

• Diploma or Degree in Business Administration, Human Resources, or a related field

• At least 3 years of relevant administrative and HR experience

• Good command of spoken and written English; proficiency in Mandarin, Bahasa Malaysia, or other languages is an advantage

• Proficient in Microsoft Office

• Discreet and dependable, comfortable handling confidential information

• Cheerful and personable, with a genuine passion for working with people

• Detail-oriented, organised, and proactive, able to work with minimal supervision and track deadlines closely, as compliance timelines are critical and cannot be missed

What We Offer

• A central operations role in a growing, integrated professional services firm

• A professional and collaborative working environment

• A firm that invests in its people: training and development claims of up to RM1,500 per year, professional membership claims of up to RM1,000 per year, and examination and study leave for your professional qualifications

• A firm that cares about its people's wellbeing: medical, dental, and health screening claims, plus a wellness benefit of up to RM1,000 per year that goes beyond the usual gym or sports claim, covering facial and hair treatment, massage and spa, chiropractic, and optical claims

• A 5-day work week, 14 to 16 days annual leave, and festive and celebration perks

• Enhanced benefits and rewards for strong performers through our Core Team programme

• You will be based full-time at our Taman Desa, Kuala Lumpur office