PMX MALAYSIA SDN BHD Hiring! Full Time Admin Executive cum Receptionist in Selangor - Ricebowl

Job Summary:

• Responsible for providing administrative, operational, and HR support to ensure the smooth day-to-day office operations.
• Support office setup and management, employee administration, vendor coordination, and general office services while ensuring an efficient and positive workplace experience.

Key Responsibilities:

1) Office Administration & Operations

• Manage the day-to-day operations of the office and work closely with the team to ensure smooth office operations.
• Coordinate office maintenance, repairs, and facility-related matters with building management, vendors, and service providers.
• Maintain office records, filing systems, and administrative documentation to ensure accuracy and compliance.

2) Employee & Workplace Support

• Support onboarding administrative requirements for new hires.
• Manage employee building access, access cards, visitor registrations, and season parking applications.
• Serve as the primary point of contact for office-related employee enquiries and provide timely administrative support.

3) Company Houses Management

• Coordinate the administration of company houses.
• Liaise with landlords / property management, and service providers to coordinate maintenance, repairs, and related matters.

4) Office Supplies & Inventory Management

• Monitor and replenish office stationery, pantry supplies, and other office consumables.
• Coordinate procurement, purchasing, and deliveries with vendors.
• Maintain inventory records and ensure adequate stock levels are available at all times.

5) Vendor, Visitor & Event Coordination

• Coordinate with vendors, contractors, and external service providers to support office operations.
• Arrange meeting rooms and provide administrative support for meetings, company events, and employee engagement activities.
• Welcome and coordinate visitors, guests, and external stakeholders to ensure a positive office experience.

6) HR & Administrative Support

• Assist with employee communications and support internal administrative processes.
• Support HR initiatives, employee engagement activities, and other administrative projects as assigned.
• Perform other ad hoc administrative and operational duties to support business and office requirements.

Job requirements:

• Minimum 2–3 years of experience in administration, receptionist, front desk, or office support.
• Experience in managing office operations, facilities, and administrative processes is an advantage.
• Good communication and interpersonal skills with the ability to interact professionally with employees, vendors, landlords, and external stakeholders.
• Well-organized, detail-oriented, and able to multitask in a fast-paced environment.
• Able to coordinate with vendors, building management, and service providers.
• Positive attitude, responsible, and able to work independently as well as in a team.

Application Question(s):

• How many years do you have in handling office administrative tasks (e.g.: office maintenance, replenish stationery/pantry supplies, etc.)?
• How many years of experience do you have as front desk officer/receptionist?
• How much is your expected salary?

Work Location: In person