ELSE Kuala Lumpur Hiring! Full Time Purchasing Executive in Federal Territory, Earn up to MYR 4,500 - Ricebowl

Duties & Responsibilities

Purchasing

• Oversee and ensure the effective implementation of the purchasing system to maintain a continuous supply of quality goods and services for the hotel.
• Ensure timely preparation of purchase orders so that all approved purchase requests are processed and delivered by suppliers as required.
• Conduct periodic market surveys in collaboration with relevant departments to validate availability and pricing of goods.
• Coordinate and liaise with Heads of Department on matters relating to quality and reliability of deliveries from current and potential suppliers.
• Inform the responsible personnel and Head of Finance of any price differences or fluctuations.
• Negotiate delivery terms, payment conditions, and quality standards with suppliers in the best interest of the hotel.
• Establish product standards and quality control procedures, and monitor adherence.
• Oversee internal transfer processes and ensure accurate and complete documentation.
• Prepare monthly Purchasing Efficiency Reports, highlighting key performance indicators and actions taken to achieve targets.

Cost Controlling

• Ensure all items are received and stored properly according to designated storage conditions (location, packaging, temperature, light, humidity), following the FIFO (First-In, First-Out) method.
• Ensure all issued items are prepared on time and maintain strict security of storerooms, keeping them locked when unattended.
• Place all Food & Beverage orders in accordance with company policies, in coordination with the Executive Chef, Bar Manager, and F&B Manager.
• Handle all administrative tasks in compliance with company policies and under the guidance of the Head of Finance.
• Maintain daily communication and coordination with the Executive Chef and Head Chef.
• Conduct inventory counts as scheduled with the Head of Finance, including food and beverage stocks.
• Investigate and resolve inventory variances, including conducting recounts when required by the Financial Controller.
• Perform regular checks on recipe costing to ensure alignment with current market pricing.

Receiving / Storekeeping

• Verify all deliveries against purchase orders, invoices, manifests, and relevant documents to ensure accuracy.
• Record and report any discrepancies, including overages and shortages.
• Liaise with suppliers and shippers to resolve delivery issues.
• Inspect the quality and condition of delivered items and reject any damaged goods.
• Manage the return process for damaged or incorrect items.
• Maintain accurate and up-to-date records of all goods received.
• Ensure timely and accurate daily receiving entries into the system.
• Store inventory in an organized manner in appropriate locations, ensuring proper storage conditions at all times.
• Distribute items to relevant departments and manage inter-department transfers efficiently.
• Maintain proper stock organization and inventory control.
• Ensure compliance with standard safety and operating procedures.
• Performs other duties as may be assigned by the management

Pay: From RM4,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Parental leave

Experience:

• hotel : 3 years (Preferred)
• purchase plus system: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person